Precondition: Enter the termination date in the employee profile
For Kenjo to recognize an employee as a leaver in the payroll preview at all, their termination date must first be entered in their profile:
Go to Employees and select the relevant employee.
Open the Personal tab.
Scroll all the way down to the Confidential section.
Enter the Termination date field there.
Note: Only once this date falls within the currently open payroll period does the employee appear as a leaver in the payroll preview, and the Review leavers and Send leavers buttons become available.
Understand when you can send leavers early
A leaver is an employee whose termination date falls within the currently open payroll period. For these employees, you can send the payroll to your provider before the period ends, so the payout doesn't have to wait for the regular payroll run.
There are different processes depending on your payroll provider – Deel or ADP. These are explained below.
ADP: Send leavers from the payroll preview
Note: The following process applies only to organizations using ADP as their payroll provider. If you use Deel, see the next section for the right process.
Go to Payroll > Payroll preview and select the relevant payroll period.
Check the Termination date column to see which employees are leaving during this period (leavers).
Click Review leavers to filter the table down to this period's leavers. The button is disabled if no one is leaving during this period.
Use the checkbox to select the employees whose payroll you want to send now.
Click Send leavers. The button stays disabled until you select at least one employee.
Confirm in the Send leavers? dialog by clicking Yes, send.
Kenjo then sends the payroll only for the selected employees to ADP. The remaining employees are still sent as usual at the end of the payroll period.
Good to know: If a leaver's data changes after you've already sent them, select them again via the checkbox and click Send leavers once more to submit the update.
Deel: Send leavers from the payroll preview
Note: The following process applies only to organizations using Deel (France) as their payroll provider. If you use ADP or another supported provider, see the section above for the right process.
For Deel France, the Review leavers and Send leavers buttons aren't available. If you still want to share a leaving employee's payroll with Deel early, export the data manually instead:
Go to Payroll > Payroll preview and select the relevant payroll period.
Click Export payroll (xlsx) to download the current preview as an Excel file.
Use the Termination date column in the exported file to identify this period's leavers.
Share the file with Deel manually (for example via a payroll ticket or email) so the payout can be processed for this employee ahead of time.
Frequently asked questions
Where do I enter an employee's termination date?
In the employee profile under Personal > Confidential, at the very bottom, in the Termination date field.
Which countries support sending leavers early?
Currently France and Belgium. For France, this only applies if your provider isn't Deel.
Why is the "Send leavers" button disabled for me?
If you haven't selected an employee via the checkbox, the button stays disabled. It's also disabled if another payroll period in your organization is still pending.
Can I send an already-sent leaver again?
Yes. If their data changes afterwards, select them again via the checkbox and click Send leavers to submit the update.
Why don't I see any leaver buttons for Deel France?
This feature isn't available for Deel France. Export the data manually instead and share it directly with Deel.