This is how you send an automatic notification to an applicant who has applied via your Kenjo career site:
Workflow definition | Application notification |
| Object | Candidate position |
| Trigger | Candidate position record is created |
| Schedule | Immediately after Candidate position record is created |
| Filter | Origin - equals to - Career site |
Action:
| Action name | Application notification |
| Action type | Email alert |
| Email template | Application notification |
| Sender email adress | recruiting / jobs@subdomain |
| Recipient | Candidate |
This is how you send an automatic notification to your colleagues when a new application is received:
Workflow definition | New candidate |
| Object | Candidate position |
| Trigger | Candidate position record is created |
| Schedule | Immediately after Candidate position record is created |
| Filter | - |
Action:
| Action name | New candidate |
| Action type | Email alert |
| Email template | New candidate |
| Sender email address | recruiting / jobs@subdomain |
| Recipient | Groups: Hiring managers and Hiring members |
How to send an automatic notification to your colleagues when an existing applicant sends you a new email:
Workflow definition | New email from a candidate |
| Object | Candidate position |
| Trigger | Candidate position record is updated |
| Schedule | Immediately after Candidate position record is updated |
| Filter | New email received on - is modified |
Action:
| Action name | New email from a candidate |
| Action type | Email alert |
| Email template | New email from a candidate |
| Sender email address | recruiting / jobs@subdomain |
| Recipient | Groups: Hiring managers and Hiring members |
How to send an automatic notification to the candidates if they are not suitable for the job:
Workflow definition | Rejection notification |
| Object | Candidate position |
| Trigger | Candidate position record is updated |
| Schedule | Immediately after Candidate position record is updated |
| Filter | Rejected - is equals to - Checkbox: Rejected |
Please note: If you want to send a personalized rejection to a candidate who has already made great strides in the recruiting process with some feedback included, you can do so from the Candidate profile > Emails tab > Compose an email. You can also schedule the delivery for later or immediately.
If you want to send an automatic rejection notification, use the pipeline stages for it. You can set up a workflow to send a rejection notification when you reject a candidate in a specific pipeline stage. To do so add an extra filter: "Pipeline stage" is equals to "Name Pipeline".
Action:
| Action name | Rejection notification |
| Action type | Email alert |
| Email template | Rejection notification |
| Sender email address | recruiting / jobs@subdomain |
| Recipient | Candidate |
How to send an automatic notification to your colleagues when a candidate is in a certain pipeline stage:
Workflow definition | Candidate in "Pipeline-Name" (f.e. work trial) |
| Object | Candidate position |
| Trigger | Candidate position record is updated |
| Schedule | Immediately after Candidate position record is updated |
| Filter | Pipeline Phase - is equals to - "Pipeline-Name" (f.e. work trial) |
Action:
| Action name | Applicant in "Pipeline-Name" (f.e. work trial) |
| Action type | Email alert |
| Email template | Applicant in "Pipeline-Name" (f.e. work trial) |
| Sender email adress | recruiting / jobs@subdomain |
| Recipient | For example, the future manager, if he should only be informed about the applicant's invitation to a personal interview after your screening. |