This is how you send an automatic notification to an applicant who has applied via your Kenjo career site:


Workflow definition 

Application notification
Object
Candidate position
Trigger
Candidate position record is created
Schedule
Immediately after Candidate position record is created
Filter
Origin - equals to -  Career site


Action: 


Action nameApplication notification
Action typeEmail alert
Email templateApplication notification
Sender email adressrecruiting / jobs@subdomain
RecipientCandidate



This is how you send an automatic notification to your colleagues when a new application is received:


Workflow definition 

New candidate
Object
Candidate position
Trigger
Candidate position record is created
Schedule
Immediately after Candidate position record is created
Filter


Action: 


Action nameNew candidate
Action typeEmail alert
Email templateNew candidate
Sender email addressrecruiting / jobs@subdomain
RecipientGroups: Hiring managers and Hiring members 



How to send an automatic notification to your colleagues when an existing applicant sends you a new email:


Workflow definition 

New email from a candidate 
Object
Candidate position
Trigger
Candidate position record is updated
Schedule
Immediately after Candidate position record is updated
Filter
New email received on - is modified


Action: 


Action nameNew email from a candidate 
Action typeEmail alert
Email templateNew email from a candidate 
Sender email addressrecruiting / jobs@subdomain
RecipientGroups: Hiring managers and Hiring members 



How to send an automatic notification to the candidates if they are not suitable for the job:


Workflow definition 

Rejection notification 
Object
Candidate position
Trigger
Candidate position record is updated
Schedule
Immediately after Candidate position record is updated
Filter
Rejected - is equals to - Checkbox: Rejected


Please note: If you want to send a personalized rejection to a candidate who has already made great strides in the recruiting process with some feedback included, you can do so from the Candidate profile > Emails tab > Compose an email. You can also schedule the delivery for later or immediately.


If you want to send an automatic rejection notification, use the pipeline stages for it. You can set up a workflow to send a rejection notification when you reject a candidate in a specific pipeline stage. To do so add an extra filter: "Pipeline stage" is equals to "Name Pipeline".



Action: 


Action nameRejection notification 
Action typeEmail alert
Email templateRejection notification 
Sender email addressrecruiting / jobs@subdomain
RecipientCandidate



How to send an automatic notification to your colleagues when a candidate is in a certain pipeline stage:


Workflow definition 

Candidate in "Pipeline-Name" (f.e. work trial)
Object
Candidate position
TriggerCandidate position record is updated
Schedule
Immediately after Candidate position record is updated
Filter
Pipeline Phase - is equals to - "Pipeline-Name" (f.e. work trial) 


Action: 


Action name
Applicant in "Pipeline-Name" (f.e. work trial)
Action typeEmail alert
Email template
Applicant in "Pipeline-Name" (f.e. work trial)
Sender email adressrecruiting / jobs@subdomain
RecipientFor example, the future manager, if he should only be informed about the applicant's invitation to a personal interview after your screening.