Below you can find some common examples of email templates for HR.
To make your email even more individual, you can switch from the text editor to Custom HTML. By doing so, you will be able to set up links, and logos. Please review this article for more insights: Creation of email templates and workflows.
Email template of a new time off request to the managers
Category: HR
Object: Time off request
Email template name: Time off request
Subject: {!relatedUser.displayName} has requested {!_timeOffTypeName}
Body:
Hi,
{!relatedUser.displayName} has requested {!_timeOffTypeName} from {!_from} to {!_to}.
Please process this request as soon as possible through this link: REQUESTS.
Thank you in advance!
Greetings,
Your HR team
Notification to the employee when the time off request has been processed
Category: HR
Object: Time off request
Email template name: Status time off
Subject: Your time off request has been {!status}
Body:
Hi {!relatedUser.displayName},
Your {!_timeOffTypeName} from {!_from} to {!_to} request has been {!status}.
If you have any questions, please get in touch with your manager.
Greetings,
Your HR team
Notification of an upcoming birthday
Category: HR
Object: Employee
Email template name: Upcoming birthday
Subject: {!userPersonal.displayName}'s birthday is upcoming
Body:
Hi,
{!userPersonal.displayName}'s birthday is on {!userPersonal.nextBirthday}. Please notify the team and make some preparations.
Greetings,
Your HR team
Notification of an upcoming work anniversary
Category: HR
Object: Employee
Email template name: Upcoming work anniversary
Subject: {!userPersonal.displayName}'s work anniversary is upcoming
Body:
Hi,
{!userPersonal.displayName}'s work anniversary is on {!userWork.nextAnniversary}. Please notify the team and make some preparations.
Greetings,
Your HR team
End of probation period
Category: HR
Object: Employee
Email template name: End of probation period
Subject: {!userPersonal.displayName} probation period ends soon
Body:
Hi,
{!userPersonal.displayName}'s probation period ends on {!userWork.probationPeriodEnd}.
Please proceed with the next steps.
Greetings,
Your HR team
End of a Work Contract
Category: HR
Object: Employee
Email template name: End of working contract
Subject: {!userPersonal.displayName} contract ends soon
Body:
Hi,
{!userPersonal.displayName}'s contract ends on {!userWork.contractEnd}. Please proceed with the next steps.
Greetings,
Your HR team
Reminder upload of absence certificate for sickness over three days
Category: HR
Object: Time off request
Email template name: Reminder sickness over three days- Absence certificate
Subject: Please don't forget to upload your absence certificate
Body:
Hi {!relatedUser.displayName},
Please don't forget to upload your absence certificate in your Time off section in Kenjo.
Greetings,
Your HR team
A new document with the tag "Payroll" has been uploaded
Category: HR
Object: Document
Email template name: Payroll has been uploaded
Subject: Your payroll for this month has been uploaded to Kenjo
Body:
Hi {!relatedTo},
Your payroll for this month has been uploaded to your Smart docs section in Kenjo. Please review it as soon as possible.
Greetings,
Your HR team
A document is valid until
Category: HR
Object: Document
Email template name: Validation document
Subject: The document called {!name} from {!relatedTo} will expire soon
Body:
Hi,
The document called {!name} from {!relatedTo} is valid until {!validUntil}. Please proceed with the next steps.
Greetings,
Your HR team
New to-do assigned to an employee
Category: HR
Object: To Do
Email template name: Reminder To Do
Subject: You have a new To do assigned in Kenjo
Body:
Hi {!ownerId},
A new task called {!title} was assigned to you in Kenjo. Please complete it before the established due date.
Greetings,
Your HR team
A to-do is pending
Category: HR
Object: To Do
Email template name: Reminder Pending To Do
Subject: You have a pending To do in Kenjo
Body:
Hi {!ownerId},
You have a pending To do in Kenjo called: {!title} and with the due date on {!dueDate}. If it's already completed, please don't forget to tick the corresponding checkbox in your To dos section.
Greetings,
Your HR team
New feedback added in Pulse
Category: HR
Object: Feed
Email template name: New Pulse Feedback
Subject: New feed created in Pulse
Body:
Hi,
There is a new feed created in Pulse, type: {!type}.
Greetings.