Below you can find some common examples of email templates for HR. 


To make your email even more individual, you can switch from the text editor to Custom HTML. By doing so, you will be able to set up links, and logos. Please review this article for more insights: Creation of email templates and workflows. 


Email template of a new time off request to the managers 


Category: HR


Object: Time off request


Email template name: Time off request


Subject: {!relatedUser.displayName} has requested {!_timeOffTypeName}


Body: 


Hi, 


{!relatedUser.displayName} has requested {!_timeOffTypeName} from {!_from} to {!_to}.


Please process this request as soon as possible through this link: REQUESTS.


Thank you in advance!


Greetings,

Your HR team


Notification to the employee when the time off request has been processed


Category: HR


Object: Time off request


Email template name: Status time off


Subject: Your time off request has been {!status}


Body: 


Hi {!relatedUser.displayName},


Your {!_timeOffTypeName} from {!_from} to {!_to} request has been {!status}.


If you have any questions, please get in touch with your manager. 


Greetings,

Your HR team


Notification of an upcoming birthday 


Category: HR


Object: Employee


Email template name: Upcoming birthday


Subject: {!userPersonal.displayName}'s birthday is upcoming


Body: 


Hi, 


{!userPersonal.displayName}'s birthday is on {!userPersonal.nextBirthday}. Please notify the team and make some preparations. 


Greetings,

Your HR team



Notification of an upcoming work anniversary 


Category: HR


Object: Employee


Email template name: Upcoming work anniversary


Subject: {!userPersonal.displayName}'s work anniversary is upcoming


Body: 


Hi, 


{!userPersonal.displayName}'s work anniversary is on {!userWork.nextAnniversary}. Please notify the team and make some preparations. 


Greetings,

Your HR team



End of probation period 


Category: HR


Object: Employee


Email template name: End of probation period


Subject: {!userPersonal.displayName} probation period ends soon


Body:


Hi, 


{!userPersonal.displayName}'s probation period ends on {!userWork.probationPeriodEnd}.

Please proceed with the next steps. 


Greetings,

Your HR team


End of a Work Contract 


Category: HR


Object: Employee


Email template name: End of working contract


Subject: {!userPersonal.displayName} contract ends soon


Body:


Hi, 


{!userPersonal.displayName}'s contract ends on {!userWork.contractEnd}. Please proceed with the next steps. 


Greetings,

Your HR team


Reminder upload of absence certificate for sickness over three days 


Category: HR


Object: Time off request


Email template name: Reminder sickness over three days- Absence certificate


Subject: Please don't forget to upload your absence certificate


Body:


Hi {!relatedUser.displayName}, 


Please don't forget to upload your absence certificate in your Time off section in Kenjo. 


Greetings, 

Your HR team


A new document with the tag "Payroll" has been uploaded 


Category: HR


Object: Document


Email template name: Payroll has been uploaded


Subject: Your payroll for this month has been uploaded to Kenjo


Body:


Hi {!relatedTo}, 


Your payroll for this month has been uploaded to your Smart docs section in Kenjo. Please review it as soon as possible. 


Greetings, 

Your HR team



A document is valid until 


Category: HR


Object: Document


Email template name: Validation document


Subject: The document called {!name} from {!relatedTo} will expire soon


Body:


Hi, 


The document called {!name} from {!relatedTo} is valid until {!validUntil}. Please proceed with the next steps. 


Greetings, 

Your HR team

 



New to-do assigned to an employee 


Category: HR


Object: To Do


Email template name: Reminder To Do

 

Subject: You have a new To do assigned in Kenjo


Body:


Hi {!ownerId},


A new task called {!title} was assigned to you in Kenjo. Please complete it before the established due date.


Greetings, 

Your HR team



A to-do is pending 


Category: HR


Object: To Do


Email template name: Reminder Pending To Do


Subject: You have a pending To do in Kenjo


Body:


Hi {!ownerId},


You have a pending To do in Kenjo called: {!title} and with the due date on {!dueDate}. If it's already completed, please don't forget to tick the corresponding checkbox in your To dos section. 


Greetings, 

Your HR team



New feedback added in Pulse


Category: HR


Object: Feed


Email template name: New Pulse Feedback


Subject: New feed created in Pulse


Body:


Hi,


There is a new feed created in Pulse, type: {!type}.


Greetings.