In this article you'll learn how to delete candidate data permanently or anonymize it by removing person-related information while retaining statistics. This feature allows you to manage candidate records according to your data retention policies and compliance requirements. This article is relevant for users who need to remove or anonymize candidate information from the system.
Delete permanently: removes all data of test candidates from the system
Anonymize data: removes all person-related data and assigns a random ID number to the first name, last name, and email for statistics purposes. The rest of the information is completely deleted (phone, scorecards, emails, tasks, offers, comments, attachments, etc.). This way your reports will not be affected.
For single candidates:
Go to Recruiting > Candidates > Candidate profile
Click on the three dots in the corner
Choose either Delete permanently or Anonymize data
For candidates in bulk
Go to Recruiting > Candidates > Select candidates which are rejected
Click on ACTIONS
Choose either Delete permanently or Anonymize data
Before deleting or anonymizing data, the system will ask you to confirm your decision again:
There are some things to take into consideration:
You can only select Anonymize data if the candidate was previously rejected. Otherwise, the option is hidden
If the candidate applied for multiple job openings, the system will keep the data until the candidate is rejected from all job openings
The system will keep the attachments the candidate provided only if he/she becomes an employee. Otherwise, they will be deleted