In this article you'll learn how to assign employees to virtual offices and delete virtual office assignments from employee profiles. Virtual offices allow you to designate secondary work locations for employees while maintaining their main office assignment. This article is relevant for HR administrators who need to configure multiple work locations for employees in Kenjo.
1. Setting up a virtual office
Follow the below steps to set up a Virtual office for an employee.
Go to People on Kenjo
Click on the Employee profile you would like to set up a virtual office
Go to the Personal page of the employee profile
Under the Work section, add Berlin as the main office
Click on the Virtual office field
Fill the form to define the details of the Virtual office in Munich
Click Save
Note: The virtual office field will not appear under Offices or Employee Fields sections under Settings.
The template form needs the following elements to be filled:
Virtual office name (required): Specify the name of the virtual office
Street (optional): Enter the street name of the virtual office
Postal code (optional): Enter the postal code of the virtual office
City (optional): Name of the city of the virtual office
Country (optional): Name of the Country of the virtual office
Calendar (required): Choose the Calendar of the virtual office - please note that you need to create the calendar before in Settings > Public holidays
Note:
If you create a virtual office with a calendar that is different from the original office, time off´s may change due to the different bank holidays for this employee.
A virtual office will not appear in the employee’s public profile. Only the main office (so in this case, Berlin) is shown.
2. Deleting a virtual office
To delete a Virtual office:
Go to People on Kenjo
Click on the Employee profile you would like to edit
Go to the Personal page of the employee profile
Under the Work section, click on the crossmark (X) beside the Virtual office field
The virtual office will be removed from the profile of the employee
Note: When a virtual office is deleted, the employee’s main office is not affected and they remain assigned to it. So, in our example, the employee is still assigned to the Berlin office, but no longer to the Munich office.