Review your employees' working hours
In the top-left menu, select the Monthly, Weekly or Day time period
If you select Monthly, choose whether you want to see the hours summary for the current month (So far this month) or whether you'd prefer to see the hours for the entire current month as a Monthly forecast. Note: With So far this month, today is excluded until employees clock out.
Meaning of the Hours Metrics
Hours Metric | Meaning | Calculation / Examples |
Required hours | Contractually agreed working hours |
|
Tracked | Actual hours worked |
|
Actual planned | The total number of hours an employee is supposed to work or is scheduled within the selected period (day, week, or month) according to their work schedule or shift plan. | = Planned hours - Public holidays - Paid or unpaid time off that counts as working time. |
Deviation | The difference between actual planned and tracked hours | Negative deviation (-30h) = Employee works less than their planned shifts or hours. Positive deviation (+20h) = Employee worked more than their actual planned hours or shifts. |
Variance | Difference between required and tracked work hours | Negative variance (-43h) = Your employee works less than their contractually agreed hours.
Positive variance (+15h) = Your employee works more than their contractually agreed hours. |
Customize the view to your needs
You may not need all of these Hours Metrics, or you may want to reorder them according to your own priorities.
Click the table icon at the top right of the table to display only the Hours Metrics you need.
Hide metrics: Slide the toggle to the left to hide a Hours Metric from your view.
Sort metrics: Drag and drop a metric up or down to display it first or last in your summary table.
Discover the features of the new Hours Metrics
Variance column: identify the difference between required and tracked hours
Check your Variance column. It immediately shows you who is falling behind their contractually agreed hours.
Example: Albert Bischof has a variance of -76 hours so far in May. This means he has worked 76 hours less than his contract requires.
Your to-do's:
Notify the line manager.
Arrange more working hours for the remaining weeks.
Goal: bring Albert back in line with his contracted hours.
Tip: You should act when variances reach -10 to 15 hours.
Deviation column: difference between planned and tracked hours
Compare what you planned with what your team actually works. Large discrepancies show that your shift plan or the employee's work schedule is not realistic.
Example: Carolyn has:
99 hours tracked |
- 120 hours actual planned |
= - 21 hours deviation |
This means: The work schedule or shift plan is too ambitious. Carolyn works significantly less than you planned.
Your to-do's:
Review Carolyn's future shifts
Plan more realistic hours
Avoid staff shortages and protect your team's productivity
Tip: A useful check: is the deviation greater than 20% of the planned hours? If so, the plan is unrealistic.
Monthly forecast overview
Click Monthly forecast in the top right
In the background, the following are calculated automatically:
All tracked hours up to today
All actual planned work hours in the calendar until the last day of the current month
Example: For Albert, instead of the current variance of -76 hours, a variance of -100 is now forecast. For Carolyn, a deviation of just -9 hours. The total shows you where your team will land at the end of the month, based on current data and planning.
This is your early warning system:
Costs too high?: Spot it weeks in advance and react accordingly
Not enough staff? Identify the shortfall in time and re-plan
Planned payroll too expensive?: Adjust shifts before it's too late
Using the daily view
The daily view works as a daily dashboard for admins and managers — it shows at a glance who has worked how long today.
Go to Attendance > Attendance summary > Daily.
Here you can see all employees with:
actual tracked start and end times
breaks
optional location information
total cumulative hours for the day
the difference between total hours (tracked time and paid time off) and planned hours
Frequently asked questions
Why does the monthly forecast show different numbers than the current variance?
The Monthly forecast also takes future shifts into account that haven't been worked yet. The Variance for so far this month only compares what has already been tracked up to today.
Can I save my view?
Yes. When you adjust your columns, Kenjo saves your settings automatically.
Who can access the Attendance summary?
Access to the Attendance summary depends on your permission settings. Typically this includes admins, managers, and the HR team.