Dashboards have turned into Workspaces
Note: The old Dashboards view was turned off on 30 September 2026. After that date, only Workspaces are available for interactive Dashboards. Dependent of your Plan, Reports will stay as they were or are moved inside the Workspaces tab under Legacy Reports.
Good news: Your HR data is already available in Workspaces from day one.
Kenjo migrates the Standard Dashboards to Workspaces automatically, so no manual data migration from your side is needed for that.
Note: If you had created custom variants of dashboards, you needed to recreate them in workspaces. Reach out to us if you need support via the chat.
To get familiar with Workspaces, do the following:
Open Analytics > Workspace and check that your data looks correct.
Verify that the Standard Workspaces cover the metrics and views you rely on.
We have migrated many important standard dashboards to standard workspaces as default available charts. Many more can be added via Add widget button, after you duplicated the standard workspace. We will continue adding more widgets.
Recreate any custom Dashboard variants as Custom Workspaces by duplicating the closest Standard Workspace.
Contact support via the chat icon at the bottom right of kenjo.io if you need help recreating a specific Dashboard.
Why Workspaces
Workspaces are Kenjo's new home for HR analytics inside the Analytics module. They replace the legacy Dashboards view with a faster, more customizable experience:
10x faster performance. Queries run on Kenjo Intelligence, the new semantic data layer. Charts and metrics load instantly, even on large datasets.
Customizable content. In Custom Workspaces, add, edit, and remove widgets to match how you work.
Multiple widget types. Combine metrics, line charts, bar charts, and tables in one view.
Per-widget data export. Download the raw data behind any widget for further analysis.
Global filters. Apply a filter once at the top of the workspace and every widget updates.
Access control. Share workspaces with individuals, teams or the whole company. Recipients receive workspaces read-only.
Every Workspace is either Standard (maintained by Kenjo, read-only) or Custom (created by you, fully editable).
Find and open a Workspace
Workspaces live inside the Analytics module. To access them, go to Analytics > Workspace in the main navigation.
You see a list of all available Workspaces. Standard Workspaces (maintained by Kenjo) are labeled with a Standard badge. Custom Workspaces (created by you or collegues via duplicating an standard workspace) show an timestamp indicating when they were last saved. Click any Workspace card to open it.
Attribute | Standard | Custom |
Maintained by | Kenjo | You |
Editable | No | Yes |
Widget layout | Fixed | Configure freely |
Filters | Session-only | Save with the workspace |
Delete | Not possible | Yes |
Understand Standard Workspaces
Kenjo maintains 5 Standard Workspaces. Each covers a common HR analytics domain and comes with pre-built widgets:
Workspace | Widgets | Covers |
Time off overview | 8 |
|
Recruiting funnel | 8 | • New applications over time |
Attendance overview | 7 | • Tracked (actual worked) hours over time |
Compensation overview | 1 | • Average salary (annualized, full-time equivalent, year-to-date) |
People overview | 6 | • Headcount over time |
Standard Workspaces are read-only. To customize any of them, duplicate first.
Workspace structure: filters and widgets
A Workspace has two main parts: a global filter bar at the top and one or more widgets below.
A global filter bar at the top of the page. Available filters include time period, company, office, department, area, team, absence type (for time off), employee status, and the option to search for an individual employee. Filters apply to every widget in the workspace.
Widgets. Each widget is one metric or view. For example, the Time off overview has 8 widgets: Time off taken, Absence days by department, Time off by type, Total time off, Current balances, Time off rate, Absence rate, and Absence rate by employee. Each widget shows the timestamp of the underlying data at the bottom of the card.
Interact with a standard Workspace
You can interact with any Standard Workspace without duplicating it. The following actions work on both Standard and Custom Workspaces:
Apply filters by setting values in the filter bar at the top. Every widget updates to reflect the filter.
See details on hover by moving your cursor over any chart bar, line, or segment. A tooltip shows the exact values for the data point.
Export a widget by moving your cursor over the widget. A grey download icon appears in the top-right corner. Click it to download the raw data for that widget.
Export is available per widget only. To download all widgets, export each one individually.
Organize columns
Show or hide columns: Click the manage columns icon at the top right of a table. Use the eye icon to show or hide individual columns. Your settings are saved across sessions.
Reorder columns: Open the manage columns panel and drag columns to the position you want. The order is saved across sessions.
Sort a column: Click a column header to sort ascending, click again for descending. The sort order is saved across sessions — no Save needed.
Refresh data
Click the Refresh data icon in the workspace header to update the data immediately, without waiting for the next scheduled update. The refresh applies to the whole workspace.
Two things to note:
Export is disabled during a refresh. Once the refresh finishes, export is available again.
The icon is disabled for 10 minutes after a refresh.
Create and manage custom workspaces
A Custom Workspace is a fully editable copy of a Standard Workspace. You create one by duplicating a Standard Workspace, then adjust its widgets, filters, and layout to match your needs.
Watch the GIF to see how to duplicate, edit, save, and export a widget of a Custom Workspace.
Duplicate
To edit a Standard Workspace, first duplicate it to create a Custom copy. You can do this in two ways.
Option 1: from the Workspaces list
Go to Analytics > Workspace.
Move your cursor over the Standard Workspace card.
Click Duplicate in the bottom-left of the card.
Option 2: from inside the Workspace
Open the Standard Workspace.
Click Duplicate to edit (blue button, top right).
Kenjo then creates the Custom Workspace with the same widget layout. It is fully editable: add, edit, or remove widgets, change filters, and save changes.
Edit, Save and Export
Inside a Custom Workspace, move your cursor over any widget to see three action icons in the top-right corner: Download, Edit (pencil), and Delete (trash).
Click the Edit-icon in the upper right corner of a specific workspace's widget.
To add a new widget instead, click + Add widget (top right of the workspace). Both actions open the same editor.
You can change the following:
Metric. The data the widget shows. Metrics are grouped into 5 categories: Time off (8), Recruiting (8), Attendance (8), People (6), and Compensation (1).
Group by. Split the metric by a dimension (for example, by department, office, or employee). Leave empty for a single total value.
Filters. Narrow the data with one or more filters (for example, only a specific department or absence type). Click + Add filter to add one.
Time range. Set the reporting period, e.g. Last 3 months, Last year or Next 6 months, or Custom.
Granularity. Time bucket for time-series widgets: Day, Week, Month, or Year.
Unit. For time-based metrics only: Days, Hours, or Both.
Visualization. How the widget renders the data. Available options depend on the metric:
KPI: a single value (for example, 85.5 days)
Line: line chart over time
Bar: bar chart
Stacked: stacked bar chart (for grouped metrics)
Table: data table
As you change settings, the Live preview at the bottom of the editor updates automatically so you can see the result before you apply it.
Click Apply to keep the widget change. Click Cancel to discard it. After applying, the change is only in your working copy. An Unsaved Changes badge appears next to the workspace title.
Click Save at the top right of the workspace to persist all changes. If you leave the workspace without saving, your changes are lost.
Once you have applied and saved your customized widget, you can see it in your Custom Workspace. Click the export icon in the top-right corner of the widget to download the data to your computer.
Save and share sorting
Showing, hiding and reordering columns works the same as in a standard workspace and is saved across sessions. For sorting, there is one additional step:
Situation | Result |
You sort and do not click Save | Sort order is kept for you only, across sessions |
You sort and click Save | All recipients of the shared workspace see your sort order |
A recipient changes the sort order | Stays with them only, until you save again |
After sorting you will see Unsaved changes. This is intentional — only clicking Save passes the sort order on to recipients.
Sorting and column arrangement are independent: a new sort order does not overwrite the columns recipients have hidden or reordered by drag and drop — and vice versa.
Note: If you switch a table to a different metric, the sort order resets.
Choose custom colors for highlighting data
In the table view of a widget you can highlight value ranges with colors. You are no longer limited to 6 predefined colors — you can enter any color value freely.
Click the manage columns icon at the top right of the table.
Hover over a column in the list — the color values icon (color palette) appears next to the eye icon.
Click the color values icon.
Choose whether to color the Background (whole cell) or the Text (value only).
Enter the value range in the From and To fields.
Click the color field and enter a hex value (e.g.
#rrggbb).Optional: click + ADD RANGE to define more value ranges with different colors.
The color is saved automatically and shown immediately in the table — no need to click Save.
Note: Background colors the whole cell, Text colors the value only. Since colors are freely selectable, legibility — for example the contrast between text and background — is your responsibility.
Share
You can share dashboards with individuals, teams or the whole company. Go to Analytics > Workspaces > [Select Workspace] > Share and decide which employees this Workspace should be shared with.
As the owner, you keep control over the base settings; the people you shared the workspace with can customise their own version.
You set the filters, widgets and columns in the workspace and share it.
People the workspace has been shared with see the badge Shared with you and can still change their time period. Filters set by the owner are locked and cannot be changed.
Anyone who wants their own editable version clicks Duplicate to edit and gets their own copy.
Reset columns for everyone
If as the owner you update the column order or visibility of a widget and want to push that change to everyone, a dialog appears: Reset columns for everyone this workspace has been shared with? Click Save and reset to apply your version to all recipients. People who had adjusted their own column order will see your version the next time they open it.
Stop sharing
You can also stop sharing a workspace you have previously shared. Hover over the workspace and click Stop sharing.
Permissions to access and manage Workspaces
Existing dashboard permissions for custom profiles (Team Lead, Manager, or any role you created) are not copied to Workspaces. This applies to all four categories (Recruiting, Management, and Metric Dashboards and Exporting Dashboard). Only Admins and HR Admins keep full access to all Workspace categories automatically.
Frequently asked
What do I need to do before 30 September 2026?
Open Analytics > Workspace, verify that your data looks correct, and recreate any custom Dashboard variants as Custom Workspaces. Kenjo migrates the Standard Dashboards automatically, but your custom variants are not migrated.
Where do I find Workspaces?
Go to Analytics > Workspace in the main navigation. All Standard and Custom Workspaces are listed there.
Do I need to migrate my data manually?
No. All your HR data is already available in Workspaces. Only the visual layout of custom Dashboard variants needs to be recreated as a Custom Workspace.
What happens if I do nothing before 30 September?
Standard Dashboards are already available as Standard Workspaces, so your standard reporting is preserved. Only your custom Dashboard variants disappear when the old view is turned off. Recreate them as Custom Workspaces before the cutoff to keep them.
Why can't I edit this Workspace?
Standard Workspaces (labeled STANDARD) are read-only to keep them consistent across all organizations. To make changes, duplicate the Standard Workspace first. Your duplicate is a Custom Workspace and fully editable.
Can I rename a Custom Workspace after creating it?
No. You choose the name at the moment of duplication, and the name is fixed after that. If you need a different name, duplicate the Standard Workspace again with the correct name and delete the old Custom copy.
What happens if I forget to save my changes?
Your changes are lost. Every time you edit a Custom Workspace, an Unsaved Changes badge appears next to the workspace title. Click Save (top right) before leaving the page.
Can I export the whole Workspace as one file?
No. Export is available per widget only. Move your cursor over each widget and click the grey download icon in the top-right corner to download that widget's raw data.
What if I need help recreating a specific custom Dashboard?
Open a support ticket via the chat icon at the bottom right of kenjo.io. Describe the Dashboard you need to recreate and include screenshots if possible. Our support team helps you build the matching Custom Workspace.