In this article you'll learn how to publish your scheduled shifts and configure notification settings before making them live. Publishing shifts finalizes your schedule for a selected week and makes the shifts visible to your employees through push notifications. This article is relevant for shift planners and admins who have finished defining and assigning shifts and are ready to make them active.
After you are done defining and assigning your shifts, click on PUBLISH
A new window showing you the summary of your scheduled shifts will appear with the following information:
For SCHEDULED SHIFTS:
Number of employees working
Total hours (no matter the distribution of those hours)
Number of shifts
Notifications: Toggle the switch off if you do not want to notify your employees through push notifications right after publishing your shifts. If you see the option in gray, it means that you have to enable this option via Shiftplan > Settings.
When the information is correct, click on PUBLISH one more time.
Now your shift cards will appear in solid colours as per the shift role colour.
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Note:
Publishing shifts are done on a week by week basis. This means that when you click on PUBLISH, all the shifts for that week selection will be considered for publishing.
Two or more admins can add shifts at the same time. However, when one click on PUBLISH, all the information that is there will be published, regardless of who added the shifts. We recommend that you communicate closely with your co-shiftplanner colleagues in case there are multiple shift planners managing shifts for different employee groups or work groups.
If you wish to add a new shift after you have published your shift plan, you can still do so. You will see the difference
between the new unpublished/draft shifts and the old published shifts based on the stripes:
Draft/unpublished mode: with stripes
Published mode: without stripes
