Watch the Attendance Kiosk in action:
What is the Attendance Kiosk?
The Attendance Kiosk is a shared device where your on-site employees record their attendance with a PIN code or QR code. In the admin settings, you find it under the name Kiosk.
Important: As soon as the Attendance Kiosk is active for an employee, it replaces the Punch clock. That employee can then only clock in and out at the Attendance Kiosk.
Prerequisites
Before you set up the Attendance Kiosk, make sure the following is in place:
The Attendance module is activated (Settings > Features > Attendance).
Your employees are assigned to an attendance policy with the PIN code or QR code method.
Step 1: Activate the Attendance Kiosk
Go to Attendance > Settings > Attendance Kiosk > Kiosk & sessions.
Move the toggle next to Activate the Attendance Kiosk to the right.
Check that the system shows the status Kiosk (Enabled).
In the settings, Kenjo shows “Kiosk” at this point. This refers to the Attendance Kiosk.
Step 2: Choose a device
Choose the device you want to use as the Attendance Kiosk. Suitable options are:
iPad or iPhone
Android tablet or smartphone
PC, laptop, or Mac (with a keyboard for PIN entry)
Smart TV with Chrome (with a connected keyboard for PIN entry)
Note: The QR code method does not require a touchscreen. For the PIN code method, employees must enter their PIN on a touchscreen or a connected keyboard. If you use a browser, we recommend Google Chrome, Firefox, or Safari.
Step 3: Place the device and start the Attendance Kiosk
Place the device where your employees should clock in and out. There are two ways to start the Attendance Kiosk:
Via URL
Open the browser on the device.
Copy the URL with the Copy icon and paste it into the browser.
Via QR code
Click KIOSK LAUNCH LINK QR.
Scan the QR code with the device you want to use as the Attendance Kiosk. A camera is required.
The Attendance Kiosk then asks for an activation code:
Enter the email address of an Admin or HR Admin.
You receive an email with a 6-digit activation code.
Enter the code and click Send.
Note: The activation code is only valid for 5 minutes. After that, you need to request a new code.
Step 4: Choose a location and check-in method
After you start the Attendance Kiosk via URL or QR code and enter the activation code, it asks you directly on the device for a location and a check-in method. There is one Attendance Kiosk per location.
Select the location where you set up the Attendance Kiosk.
Click Activate the Attendance Kiosk.
Choose the check-in method (PIN code, QR code, or both). By default, all available methods are activated.
Note: You can only select locations that you created beforehand under Settings > My company. As soon as an employee logs in at the Attendance Kiosk, it appears in the language of their Kenjo account.
Install the Kenjo Kiosk app
Instead of the browser, you can use the Kenjo Kiosk app directly on the device you use on site.
iOS: App Store > Search Kenjo Kiosk > Get
Android: Google Play > Search Kenjo Kiosk > Install
After the installation, you configure the session as usual.
Secure the device against unauthorized use: The Attendance Kiosk does not lock the device by itself. To prevent anyone from closing the browser or tampering with the device:
iOS: Settings > Accessibility > activate Guided Access.
Android: Use a kiosk browser app from the Play Store that locks the screen.
Add the Attendance Kiosk to the home screen
Since you open the Attendance Kiosk regularly, you can create a shortcut on the home screen:
Android (Chrome): Menu (three dots) > Add to Home Screen.
Apple (Safari): Share > Add to Home Screen.
Manage sessions
As soon as you have started the Attendance Kiosk, the session appears under Attendance > Settings > Kiosk & sessions.
Edit a session (pencil icon):
Change the Welcome message
Change or replace the photo
Activate or deactivate a check-in method
Change the color of the Attendance Kiosk
Delete a session: Click the trash icon or select Actions > Sessions > Delete session. You can delete one or several sessions.
Device and QR security: The QR code on the Attendance Kiosk changes every 30 seconds. It cannot be photographed and used later.
Deactivate the Attendance Kiosk
Go to Attendance > Settings > Kiosk & sessions.
Turn off the toggle next to Activate the Attendance Kiosk.
Type DEACTIVATE in the text field to confirm.
Consequences of deactivation:
All open sessions are closed immediately.
All Attendance Kiosk configurations are lost.
Employees can no longer clock in via the device.
If you reactivate the Attendance Kiosk later, you must restart all kiosks.
Permissions
Admin and HR Admin have full access: activate, deactivate, manage sessions, and manage PIN codes.
To allow specific employees to manage the Attendance Kiosk and PIN codes, create a custom profile under Profiles & Permissions with the Launch Kiosk & PIN code administration permission. That employee can start the Attendance Kiosk from the device and view or update PIN codes, but not activate or deactivate the Attendance Kiosk or manage sessions.
Frequently asked questions
The Attendance Kiosk cannot be activated
If the Attendance Kiosk cannot be activated, check whether you use the email address of an Admin or HR Admin. Only they can start the Attendance Kiosk. The activation code is also only valid for 5 minutes, so request a new one if needed.
The Attendance Kiosk requests all data again after the internet connection is restored
If the internet connection is interrupted, the Attendance Kiosk can lose its session and must be restarted. To restore the session, contact your Admin and ask them to restore it under Kiosk & sessions.
Which devices work with the Attendance Kiosk?
The Attendance Kiosk works with iPads, iPhones, Android tablets and smartphones, PCs, laptops, Macs, and smart TVs with Chrome. The PIN method always requires a keyboard or a touchscreen.
What happens if I deactivate the Attendance Kiosk?
If you deactivate the Attendance Kiosk, all sessions are closed and the configuration is lost. The time entries that employees have already recorded are kept.