Which method applies to you?
Your admin decides which time tracking method you can use. If you're not sure, ask your admin.
Method | How? | Available on |
Punch clock | Check in and out in real time | Desktop + Kenjo App |
Time sheet management | Enter start and end times manually | Desktop + Kenjo App |
Kiosk PIN code | Check in and out at the kiosk using a personal PIN | Kiosk device |
Kiosk QR code | Scan the QR code at the kiosk using the Kenjo App | Kiosk device + smartphone |
Your admin can send you a direct link to your method: → Punch clock · Time sheet management · Kiosk PIN code · Kiosk QR code · Understanding your hours
Using the Punch clock (one-click time tracking)
Kenjo App
The Punch clock is available when your admin has enabled this method in your policy. You check in and out in real time, via the widget on the Home page (Desktop) or by swiping in the app.
Important: If your admin has activated the Kiosk, it replaces the Punch clock. You can then only check in at the Kiosk.
Click Settings in the video to select subtitles in your language.
Check in - App
Open the Kenjo App.
Hold the green-bordered arrow labelled Slide to check in and drag it to the right.
Tap OK, got it to confirm the check-in.
Your working time is now being tracked in real time.
Log a break - App
Tap Go for a break.
Tap End break when the break is over.
Note: Whether breaks are required and how long they must be depends on your admin's settings.
Check out - App
Hold the red-bordered arrow labelled Slide to check out and drag it to the right.
Desktop
Track time with the punch clock (via widget)
Open Kenjo in your browser.
On the Home page, click the Punch clock widget.
Click Check in.
Log a break - Desktop
Click Go for a break in the widget.
Click End break when the break is over.
Check out - Desktop
Click Check out in the widget.
Your working time is now being tracked in real time.
Widget - checked in | Widget - not checked in |
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Track time with time sheet management
Time sheet management is available when your admin has enabled this method in your policy. You enter your times manually, on Desktop or in the app.
Note: When time sheet management is active, you can only view your time in read-only mode via the widget on the Home page. You can no longer check in or out with a click.
Log a time entry - Desktop
Go to Attendance > My Attendance.
Select the day.
Click Add time entry.
Enter Start time and End time.
Click Save.
Log a break - Desktop
Click (+) Add break.
Enter From and To.
Click Save.
Note: Whether you can log entries for future days depends on your admin's settings.
The Punch clock widget on the Home page behaves differently depending on whether you have already entered a start time and whether only the punch clock method is set up.
Start time already entered | Start time not yet entered |
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Log a time entry - App
Open the Kenjo App and tap the hamburger menu at the top left.
Select Today.
Tap the field with Start and End.
Enter Start time in HH:MM format and tap OK.
Enter End time in HH:MM format and tap OK.
Tap Save.
Log a break - App
Tap the field with (0) Breaks and for additional breaks tap (+) Add break.
Enter Start and End time in HH:MM format.
Tap Save.
Using the Kiosk PIN code
The Kiosk PIN code is available when your admin has enabled this method in your policy. You don't need your own computer or smartphone, just your personal PIN and access to the kiosk.
Find your PIN code
You received your personal 6-digit PIN via:
Email to your Kenjo address
Push notification in the Kenjo App
Desktop notification in Kenjo
If you didn't receive or have lost your PIN, contact your admin, who can generate and send you a new PIN.
Check in - Kiosk PIN
Go to the Kiosk.
Enter your PIN code and confirm your identity.
Your working time is now being tracked.
Log a break - Kiosk PIN
Tap Go for a break.
Tap End break when the break is over.
Check out - Kiosk PIN
Enter your PIN code at the kiosk again.
Using the Kiosk QR code
The Kiosk QR code is available when your admin has enabled this method in your policy. You need your smartphone with the Kenjo App and access to the kiosk.
Check in - Kiosk QR
Open the Kenjo App on your smartphone.
Go to Punch clock.
Hold the green-bordered arrow and drag it to the right.
Hold your smartphone up to the QR code at the kiosk and scan it.
Your working time is now being tracked.
Note: The QR code changes every 30 seconds. It cannot be photographed, shared, or used later.
Log a break - Kiosk QR
Tap Go for a break.
Tap End break when the break is over.
Check out - Kiosk QR
Hold the red-bordered arrow to the right and scan the QR code at the kiosk again.
Edit or correct a time entry
Whether you can edit entries yourself depends on your admin's settings.
Go to Attendance > My Attendance.
Select the relevant day.
Adjust Start time, End time, or Breaks, or delete the entry.
If editing is locked for you, contact your admin.
Understanding your hours
You can see your attendance under Attendance > My Attendance, as soon as your time tracking is activated. What is shown depends on what your admin has set up.
Desktop - Attendance summary
The blue progress bar shows how much of your planned working time you have reached so far.
Display | What it means |
Tracked hours (blue bar) | Your paid hours so far: tracked time + paid absences + paid public holidays |
Planned hours (target line) | How many hours are planned up to today according to your work schedule or shift plan |
Overtime balance (chip) | Whether you have worked more (Time surplus) or less (Time deficit) than planned. Only visible if your admin has enabled overtime tracking. |
Required hours | Your contractual net hours: minimum working time minus absences minus public holidays |
If overtime tracking is active, you also see an overtime summary to the right.
Kenjo App - Hours summary
If your admin has activated the Hours summary in the app, you can view your Overtime balance directly on your smartphone.
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Open the Kenjo App.
Tap Hours summary in the menu.
Select Weekly view or Monthly view at the top.
You see a progress bar at the bottom with your Tracked hours. To the right is your Required hours target for the week or month.
Tap TO OVERVIEW to open your Overtime balance.
Tap the small arrow next to the hours display to open the detail view.
Tap the arrow to the left of the month name to view the previous month.
Background colours in the overtime balance:
Green: balanced hours (0 hrs 0 min)
Light orange: Time surplus (worked more than planned)
Dark orange: Time deficit (worked less than planned)
Note: You can view past months, but without a detail view. The overview always shows the current month up to today, even if you previously selected the weekly view.
Frequently asked questions
I can't check in. What should I do?
There are three common causes: time tracking is not activated for you, you are trying to use the Punch clock when the Kiosk is set up, or you are a shift employee and no shift has been published for today. Contact your admin in all cases.
Where can I see my tracked hours?
Go to Attendance > My Attendance to see all your entries, breaks, and the hours summary, as soon as your time tracking is activated.
I forgot to check out. What happens?
Your entry stays open. Go to Attendance > My Attendance, open the day, and add the end time manually. Whether you can do this yourself depends on your admin's settings.
I didn't receive or lost my PIN code.
Check your spam folder first. If it's not there either, contact your admin, who can generate and send you a new PIN. You cannot view or reset your PIN yourself.
Why do I see planned hours on vacation or public holiday days?
Planned hours show what was scheduled according to your work schedule or shift plan. They are not reduced by absences. Only your Required hours go to 0, because the absence covers your contractual day.
Why do my required hours and planned hours differ?
This is normal. Planned hours follow your admin's operational plan. Required hours follow your contract. Both can be different on the same day.
I don't see an overtime balance in the app.
The Hours summary in the app must be activated by your admin under Attendance > Settings > Overview. If you don't see it, contact your admin.