In this article you'll learn how to access the Working schedules report from Analytics and understand what data it contains. The report displays employee schedule information including tracked hours, expected hours, breaks, and time off so you can review attendance and scheduling details. This article is relevant for Admins and HR Admins who need to analyze employee work schedules and attendance data.
Access Analytics > Reports from the left menu bar
Under the category Attendance, click on the Working schedules report
All the data of this report comes from work schedule (default template or edited templates) and from attendance. This report is not related to Shiftplan.
The Working schedule report will contain the following information:
Display name: of the employee
Date: the date at what you are extracting the report
Is active?: which indicates if the employee remains active in Kenjo
Working day: to indicate if that date the employee should have been working
Schedule name: the name of the template (if existing) you have given to that employee in Attendance > Settings > Attendance > Working schedules
Schedule type: the type of schedule you have chosen for that template. It could be fixed or flexible.
Shifts description: shows the work schedule in the period selected, could be the legacy one (M, T, W, T, F, ST, SN selector mixed with the weekly hours) or the template that was assigned to an employee.
Tracked shifts: shows the description of the tracked hours in those days (e.g. 9:00 -12:30 | 13:00:17:30)
Tracked: total number of hours that were tracked
Expected hours: number of hours they should have worked according to their schedule
Break: total number of breaks
Time off - not working: total time they were off, but it did not correspond to working time (e.g. they requested a holiday)
time off - working: total time they were off that was considered working time.
You can click on Export to export the report in a CSV or Excel format
Note:
By default, the report is only accessible to Admins and HR Admins. You can provide access to reports by creating a custom profile under Settings > Profiles and Permissions.
In the column "tracked shifts" you can see the tracked shifts categories and the time off's your employees have taken.