1. Add Candidates Manually
Create a candidate directly in the system by entering their information yourself.
Go to Recruiting > Candidates and click (+) ADD NEW CANDIDATE.
A form opens with the fields you've configured under Settings > Recruiting > Settings > Candidate Fields. Fill in all required fields and click Save.
The candidate now appears in your list under Recruiting > Candidates and can be assigned to a job opening.
2. Import Candidates via Email Forwarding
Forward applications arriving in your personal mailbox directly to Kenjo. A new candidate is registered automatically.
Step 1: Find Your Email Address
Go to Recruiting > Settings. You'll find your organization's email address in the format [email protected].
Step 2: Set Up Forwarding Rule
Set up an automatic forwarding rule in your email provider. The exact steps differ by provider — for Gmail, find instructions here: https://support.google.com/a/answer/4524505
Important: You must be an administrator of your email system for the forwarding rule to work. Otherwise, a confirmation code is requested, which doesn't work for automatic forwarding.
Step 3: Manage Forwarded Applications
Once everything's set up, forwarded emails land automatically under Recruiting > Inbox. You can view the email's contents directly. The candidate then appears under Recruiting > Talent Pools. Click ASSIGN to assign the candidate to a job opening.
3. Recruit Candidates via Career Page
Publish your job openings on your career page. Candidates can then apply directly online without you needing to enter their information manually.
Requirement: Your career page must already be published and open positions must be active.
Applications appear automatically under Recruiting > Candidates and can be edited directly.
4. Partner with Agencies and Headhunters
Grant external agencies or headhunters access to your recruiting system to manage candidates together.
Find information about configuring agency access in our article on adding and managing external headhunters.
Frequently Asked Questions
Can I edit candidates after I've created them?
Yes. Open the candidate under Recruiting > Candidates, click their name, and update the fields as needed. Don't forget to save.
What happens if I send an email to the email2candidate address that doesn't contain a name or email address?
The forwarded email lands in Recruiting > Inbox, but no candidate is registered automatically. You can manually extract the application information from the email and create a new candidate.
Can I assign a candidate directly from the inbox to a job opening, or do I need to go to talent pools first?
You can click ASSIGN directly from the inbox — you don't need to navigate to talent pools. After assignment, the candidate appears under that job opening.