With the overtime feature, you can track and manage your employees' overtime. You define when the calculation starts, whether undertime is allowed, and whether the balance carries over to the next month — and you can adjust the balance manually at any time.

Activate Overtime compensation

To activate the overtime compensation, follow the next steps:

Go to Attendance > Settings > Overtime compensation.
Toggle Activate overtime compensation to the right.

Activate overtime for individual employees

Once the feature is active company-wide, you decide which employees have their overtime tracked.

Click Edit overtime compensation.
Select employees using the checkbox to the left of their name. Use the checkbox in the Employees column header to select all.
Click Settings to edit the overtime settings for the selected employees.
Click Confirm.

Settings explained

Following are the overtime compensation settings that need to be set up for each employee:

Track overtime: Enables overtime tracking for the selected employees.
Calculate since: From this date, the difference between tracked and planned hours counts as overtime. If left empty, the calculation starts from the activation date. You can only select a date within the past year.
Transfer to next month: Uncompensated overtime is carried forward to the following month. If Calculate since is left empty, the start of the current month is used automatically on activation.
Allow undertime: Hours that were planned but not worked are deducted from the overtime balance. If more hours are missing than extra, the balance becomes negative.
Overtime waiver: Define whether to waive a set overtime value per day, week, or month. Minimum: 15 minutes.

How the balance is calculated:

Overtime balance = Starting balance + tracked hours - planned hours

Overtime waiver example:

1 hour waiver, 8 planned hours, 11 tracked hours --> Overtime = 11 -8-1=2

What happens after a change

When you update settings, overtime for affected employees is recalculated overnight. You cannot make further changes while the calculation is running. The overnight recalculation protects app performance.

You can also trigger a recalculation immediately for a single employee:

Go to Employees > [Employee profile] > Attendance.
Click Details in the Overtime section.
Click Recalculate.

Adjust the overtime balance manually

You can overwrite an employee's balance directly, for example to set a starting balance from a previous system.

For a single employee

Go to Employees > [Employee profile] > Attendance and click Actions.
Under Overtime actions, select Adjust overtime balance.
Enter the new balance value and a comment.
Click Save.

Important: The manual adjustment overwrites all previous attendance or time off changes for the balance. After an adjustment, a green info text appears in the relevant month to flag the change.

For multiple employees

Go to Attendance > Attendance summary and select the relevant employees.
Click Overtime actions > Adjust overtime balance.
Enter the new value and a comment.
Click Save.

View an employee's overtime balance

Go to Employees > [Employee profile] > Attendance.
Click Details in the Overtime section in the monthly view.

You can see:

Starting balance: Overtime at the start of the month
Overtime this month: Difference between tracked and planned hours in the selected month (may differ if an overtime waiver applies)
Compensated this month: Hours compensated through payment or conversion
End balance: Uncompensated overtime at month end

Use the < and > arrows or click the month name to switch between months.

Under Monthly view:

Click the < or > buttons to navigate between different months
Click on the Month to open a dialog box in which you can navigate to a different year or month easily.

Note: Days with 0 planned hours and 0 tracked hours do not appear in the table.

Frequently asked questions

An employee shows "overtime deactivated" - why?

This means overtime tracking has not been activated for that employee. To activate it, go to Edit overtime compensation and enable tracking for the relevant employee.

An employee shows "overtime not available" - why?

This appears when the employee has an irregular work schedule assigned for the relevant period. Irregular work schedules have no fixed planned hours, so a reliable overtime balance cannot be calculated. Overtime tracking is not deactivated as there is simply no basis for the calculation.

Why is the balance negative even though the employee worked?

When Allow undertime is enabled, planned hours that were not worked are deducted from the overtime balance. If fewer hours were tracked than planned, the balance becomes negative.