In this article you'll learn how to configure time tracking settings, choose appropriate time tracking methods, and set up permissions and rest rules to ensure legal compliance. You will understand the recommended setup options for punch clock and kiosk methods, location tracking, and restrictions on editing time entries and future entries. This article is relevant for HR administrators and managers who need to implement compliant time tracking systems for their employees.
1. Overall recommendations
We’re giving you an overall recommendations of a possible configuration of the settings to be compliant with the law: But first things first: Activate Time tracking for every employee
2. Recommendations per section
Let’s have a look at all the other possible options to configure and their impact on compliance. We will go one by one over the setup options of the attendance policies:
3. Time tracking methods
Time sheet management (advanced)
Hinweis:
Note: If you are letting your employee adding the time manually does not really reflect the reality.
Punch clock (recommended): Reflects the reality
Kiosk methods (recommended): Reflects the reality
Learn more about the different methods here.
4. Use punch clock
Toggle on the Punch clock time tracking method.
If you are using or considering using the Kenjo Kiosk App toggle on the PIN Code or QR Code methods under Attendance > Settings > Attendance Policies > Time tracking methods.
By using those methods you can ensure that the start and end time as well as the break times will be actively recorded and therefore reflect the reality. Note that you should toggle off the permission to edit the time sheet management. In this way you can ensure that none of the recorded entries will be changed and therefore distort the reality.
Hinweis:
Tip: Educate your employees to check in and out when they start / end their working day + check in / out for breaks when they actually take the breaks.
5. Location tracking
Does not really have an impact on being compliant but will help you to understand from which locations your employees started the check in / out.
Learn more about the location tracking feature here.
6. Permissions
7. Allow entries in the future
Allow entries in the future (advanced)
Note: Adding entries in the future does not reflect the reality. We’re recommending using the punch clock feature to reflect the reality and be compliant.
8. Set up Rest Rules
To ensure that the employees taking their breaks according to the law you can configure multiple break rules under Attendance > Settings > Attendance Policies
Set break requirements (recommended)
We can deduct breaks automatically when employees forget. Keep in mind that this is a BETA version and only works for single entries.
We will remind your employees to add the break in the case they forgot it or the recorded break time is less than the expected due to you configuration
You can set up multiple break rules
Set up a trigger time (working time) and the expected break time
Helps you to stay compliant with the several break rules in labor law
9. Set up Shift rules
In order to be compliant you need to define 1 Maximum hours per day for all employees and block your employees from checking in earlier than their planned work time via 2 Check in limitations.
