Time tracking methods

Modified on Tue, 4 Feb at 12:00 PM

In this article, you will find out how to set up different time tracking methods and learn about the impact of different configurations.

With the attendance policies we offer several time tracking methods for your employees:

Time sheet management
Punch Clock
Kiosk PIN Code
Kiosk QR Code
Tracking Attendance via API
Kenjo mobile App

Overview

Method	What?	How?	Location Tracking
Punch Clock	Track your attendance in real time by sliding the green arrow to check in and out	Desktop or mobile Kenjo App	✅ if using Smartphone
Time sheet management	Enter and edit attendance details manually	Desktop or mobile Kenjo App	✅ if using Smartphone
Pin Code	Use your individual unique and secure PIN code sent to your work email address to check in and out	Kiosk	❌
QR Code	Scan a QR code with your mobile device via the Kenjo App	Kiosk and Smartphone with mobile Kenjo App required	❌

You have to use at least one method and can use up to three methods in parallel

Note: You can't use Punch Clock and Kiosk PIN/Kiosk QR code at the same time. As soon as you enable the Kiosk it will replace the Punch Clock.

Read Time tracking in compliance with the law to see recommended time tracking methods

Time sheet management

If you select time sheet management your employees can create and edit their time entries under Attendance > My Attendance. This applies to the desktop version and the mobile app.

Note: Activating time sheet management will drive the behavior of the attendance widget in the home screen. If enabled it will allow your employees to enter their time manually.

Attendance Widget on Home Screen when employee entered work start time already	Attendance Widget on Home Screen when employee haven't entered work time yet	Timesheet screen on Kenjo mobile App

Kiosk PIN Code

Consider that, at the moment, employees under a policy with Kiosk enabled, will not be able to use the punch clock. This means that punch clock on mobile will not appear, and on desktop appears as read only. Your employees receive a unique PIN Code which they then can use to check in and out via the Kiosk terminal.

The moment you add employees to a policy with the preferred tracking method PIN code, they will receive a notification with their PIN code via email, Push notification or Kenjo Desktop Notification.

Read this article to find out more about the check in via Kiosk.

Kiosk QR Code

Consider that, at the moment, employees under a policy with Kiosk enabled, will not be able to use the punch clock. This means that if you enable the QR code the punch clock will be replaced by the QR code reader. Employees need to scan a QR Code on the Kiosk with their smartphones to initiate the check in / out process.

Read this article to find out more about the check in via Kiosk.

Tracking Attendance via API

If you want to track time just via API or Import you simply don't select any other methods. In this way you can ensure that your employees can not change the entries you reported via the API or Import and also prevent conflicts with other time tracking methods.

To get more information about the API integration please see the following article: API Integration

Kenjo mobile App

All time tracking methods except Kiosk PIN code can be used with a mobile device and the Kenjo app. In order to use Kiosk QR code, employees must have a mobile device to scan the Kiosk's QR code. Watch the video to see how employees can check in via mobile phones.