First Steps for DSP companies

Welcome dear DSP companies, 

we're thrilled to have you here! Below you find an overview of the steps you need to follow when setting up a new Kenjo account as an Admin. Some of the settings were pre-set for you, so you can start working with Kenjo right away. Within each step, you will find a general description of the tasks and links to detailed instructions for each task. 

TABLE OF CONTENTS

• Step 1: Fill in necessary information on Landing page
• Step 2: Get Your Getting Started Certificate
• Step 3: Add billing details, Company and Organization setup 
• Step 4: Employee Setup
• Step 5: Attendance Setup
• Step 6: Time Off Requests and Time Off Policies
• Step 7: Work with Shiftplan
• Step 9: Configure Payroll 
• Step 10: Analytics
• Step 11: Go live

Step 1: Fill in necessary information on Landing page

Before you can start using Kenjo, we need important pieces of information from you

• Please fill in all mandatory fields on dsp.kenjo.io:
  • First Name
  • Last Name
  • Work Email address
  • DSP Code
  • DSP 1 or DSP 2
• Click SIGN UP
  

• Go to your work email account
• Read the email you received from Kenjo

• Select a date and time for your Kenjo Training in your local language

Step 2: Get Your Getting Started Certificate

We created a Learning Journey for you that walks you through your Account set up. It compiles the most important Kenjo modules and the settings you as an admin need to configure for your company and your employees. 

• Log into Kenjo
• Go to Getting Started by clicking on the rocket icon on the left menu
• Start your Learning Journey by clicking on a Kenjo module at  1  Account set up checklist
• Click on a Learning Path at  2  for example on Add a new custom calendar 

• Click Learn more to read the respective Help Centre Article first
• Click Go to settings to apply what you have learned in the article 
• After you completed those two steps this Learning Path will get checked with a green check mark and you can continue with the next Path
• After completing more and more Learning Paths you will see the percentage scale at  3  rise
• You can stop with your Learning Journey at anytime, your progress will automatically be saved
• When you completed the whole Journey you will receive a Certificate as email 

In the next Steps 3 - 11, we depict the steps the Getting Started will walk you through.

Step 3: Add billing details, Company and Organization setup 

The first step to start using Kenjo is adding the most basic information such as the Company, Offices, Departments, and Calendars.

• Add billing details and set up company 

• Configure your public holiday calendar

• Add an office/location

Step 4: Employee Setup

This is the most important step to set up your account properly. You can manually add your employees to Kenjo or import your employee data, using our import template. Please make sure you understand what information about your employees you would like to have on Kenjo. Kenjo offers different Profiles that need to be assigned to everyone in your organization. These profiles will determine the level of Permissions or access rights the employees will have to use all the features Kenjo offers. This ensures that your employees only view, edit and delete the sections that are intended for them. For your company the Profiles & Permissions have been pre-set, so you don't have to worry about whom to give what rights and you won't be able to create custom profiles.

• Add a new employee
• Download Employee import template
• Assign employee to manager profile

Step 5: Attendance Setup

The next step is to understand the time tracking methods and how Shift and Rest Rules work within the Attendance module. When a shift or a rest Rule is violated, you as an admin will see conflicts, which will help you facilitate your HR admin work. Make sure to also get familiar with how your employees enable geo-location tracking and how you set up salary surcharges. Last but not least you will need to understand the overtime calculations that form the basis for chosen compensations.

• Import Attendance Data
• See shift rules
• See rest rules
• See attendance tracking methods
• Add geolocation
• Add a salary surcharge
• Enable and calculate Overtime compensation
• For French companies: Mobilic Integration
• 
  

Step 6: Time Off Requests and Time Off Policies

Kenjo offers several time off types for your company. Within Kenjo we identify two ways of absences: Time-off types and Time off policies. You can have many time-off policies for the same time-off type. A time off policy sets the rules for a time off type. You will have already created time off types with already pre-set policy rules for your organization, nevertheless it's important that you understand the concept of it before assigning them to your employees.

• Assign employees to time off policies

• For Admins: Manage Time off requests

• For employees: Submit a time off request

Watch our explainer video to see how your employees submit time off requests with their smartphone and how you as an admin can handle requests with your mobile device too.  

In case you need to import time off data, have one of our Trainings first and after please reach out directly to your Support Manager.

Step 7: Work with Shiftplan

In case you work with Shift plan, you'll need to get familiar with how you set it up and what data you need to define for your shift plan employees.

• Set up Shiftplan Settings
• Create Roles for Shiftplan
• Create Working Area for Shiftplan
• Activate Shiftplan for Employees
• Create an unpublished shift
• Publish shifts
• Create a shift template

Step 9: Configure Payroll 

The payroll section allows you to connect to your payroll provider. This way you can see your period's payroll review in Kenjo, confirm it and it will automatically be send to your payroll provider. 

• For DSPs: Add your payroll provider

• Set up of your Payroll

Step 10: Analytics

Finally, organize your own views, Reports, and Dashboards!

Step 11: Go live

And that's it! You have made it to the end of the first steps of Kenjo.

To prepare for the GoLive, TBA

Before going live, we want to make sure you have everything correctly set up. Download this checklist and make sure to check all the checkboxes!

Final notes:

• Do not forget to keep updated by learning about new features we via our product emails and our "What's new in Kenjo?" Product Updates in our Help Center.