Import Employee data

Modified on Fri, 22 Jul, 2022 at 10:52 AM

One of the most important steps to start using Kenjo is to import your employee data. The employee data will be reflected in the Employee Profiles, with different sections and fields that will help you automate your HR processes

To import your employee data, follow the instructions below step by step:

  • Go to Settings > Data import and choose the type of import you would like to make. In this case, it will be "Employees"

  • Click on IMPORT.

  • In the next step, you can upload your files. In the dropdown menu, choose your PREFERRED LANGUAGE to make the import and be able to download the template.
    :rotating_light: Important: If you don’t choose a language, the option to download the template won’t be available. 

  • Then, click on the “Download template” button placed at the bottom of the page.

  • Fill out the Excel with the instructions from the video in this article.

  • The page "Employees" needs to be filled out, but the rest of the pages are optional.

  • Drag and drop the file to Kenjo or upload it from your computer and click on UPLOAD.

  • You will then be asked to map the columns from the excel sheet to fields in Kenjo. Each column should be mapped. We have already mapped as many as possible based on their names. Anything that isn't automatically mapped can be manually mapped with the dropdown menu. You can always choose "Don't import column". When you are done, click on CONFIRM.

  • Lastly, choose the import name and click on FINALIZE IMPORT


Note: When you download the template, do not reorder, delete or add any columns. For the import to properly work, the structure sheet needs to stay as it is.

Video: How to fill out the Employee data template


  • You can always create Employee Profiles manually. Find instructions on how to manually create your employees in Kenjo in the article Create a new employee profile.

Error report

When the import is completed, you will receive an email from Kenjo.

The link in the email takes you directly to PAST IMPORTS, where all of your imports will appear. In case you have made an error while filling out the template, Kenjo will notice this and let you know. 

The overview includes an Errors column. If the template was filled in correctly, the column will state No errors. If there is something missing in the template or a field has been filled out incorrectly, you can click on the link to download the Error report.

The error report tells you exactly what kind of mistake you made and where, so you can go back into the template and fix the mistakes. 

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