In this article you'll learn how to enable the Punch Clock widget in Home Widgets settings and use it to check in, take breaks, and check out of your workday. The Punch Clock widget allows employees to track their attendance and view daily hours worked, with options to use it as read-only when time sheet management or Kiosk time tracking is enabled. This article is relevant for administrators setting up the widget and employees using it to manage their attendance.
Your employees can read-only the widget, if you enabled:
Time sheet management
Kiosk PIN
Kiosk QR
1. Enable Home Widget
Go to Settings > Overview and scroll down to Home Widgets
Toggle the switch for Punch Clock
2. Use Punch Clock Widget
Note:
When you have enabled both time sheet management and punch clock we will show the punch clock in the widget.
Go to Home > Punch Clock
Find the Punch Clock Widget and click Check in when you start working
Click Go for a break when you want to start your break
Click End break when you're back to work
Click Check out when you want to finish your working day
3. Read-only Widget
If you use time sheet management or Kiosk for time tracking you can enable the widget as read-only, but you will not be able to enter start and end time via the widget
When you're clocked in via Kiosk or Attendance > My Attendance you can see your current daily hours worked via the widget.
Attendance Widget on Home Screen when employee entered work start time already | Attendance Widget on Home Screen when employee haven't entered work time yet |
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4. Avoid Attendance Overlap
Note:
Only relevant when you prohibited a parallel time off and attendance entry in the attendance policy settings.
When a user has requested an hourly time off and is using the Punch Clock to check out, it is possible that, by mistake, the hourly absence overlaps the attendance entry. To avoid this, the system will automatically split the overlapping shift into multiple time entries.
For example, let's say that an employee clocks in at 9:00 and checks out at 13:00, but a time off from 10:00 till 11:00 has been requested by him and approved by his manager. If the user does not check out at 10:00 to take his time off and clocks in back again at 11:00, an overlap will occur.
To avoid overlapping, the system will automatically split the shift into two: one from 9:00 till 10:00 and one from 11:00 till 13:00. An informative message will pop out indicating this change.
This function also takes into consideration Attendance Limits. To learn more about how to set these up visit our article Set Time limits & reminders for Attendance.
Let's take the previous example again but considering that the Max Shift Length has been set to 1:30 hours. Since a shift can't be longer than one hour and a half, the system will automatically split the attendance entry in accordance while taking into consideration the hourly time off. It will look something like this:
9:00 - 10:00 shift entry
10:00 - 11:00 hourly absence
11:00 - 12:30 shift entry
12:30 - 13:00 sift entry
A dialog will appear with this information, but cannot be changed. If there was a mistake, the user will be asked to contact the admin to correct the timesheet properly.
Note: Break times are also considered in both cases.
If you want to enable Geolocation to track the location of your employees when they submit their attendance in their mobiles, visit our article Enable Geolocation.