This article covers the time tracking methods available within attendance policies in your HR software. Learn about the different tracking options your employees can use, how each method works, and where they can be accessed. Use this guide to set up the time tracking methods that best suit your organization's needs.
Within the attendance policies we offer several time tracking methods for your employees. Find out how your employees track time legally compliant here.
1. Overview
Method | What? | How? | Location Tracking |
Punch Clock | Track your attendance in real time by sliding the green arrow to check in and out | Desktop or mobile Kenjo App | ✅ if using Smartphone |
Time sheet management | Enter and edit attendance details manually | Desktop or mobile Kenjo App | ✅ if using Smartphone |
Pin Code | Use your individual unique and secure PIN code sent to your work email address to check in and out | Kiosk | ❌ |
QR Code | Scan a QR code with your mobile device via the Kenjo App | Kiosk and Smartphone with mobile Kenjo App required | ❌ |
Kenjo mobile App
All time tracking methods except Kiosk PIN code can be used with a mobile device and the Kenjo app. In order to use Kiosk QR code, employees must have a mobile device to scan the Kiosk's QR code.
Watch the two videos to see how the different time tracking methods look in action:
Video 1: Kiosk PIN and Kiosk QR
Video 2: Punch Clock and Time Sheet Management with the Kenjo App
Click Settings in the Video to choose subtitles in your language.
Hinweis:
Note: You can of course use manual time tracking on Desktop as well.
2. View Time Tracking Methods
Go to Attendance > Settings > Policies
Select a policy
Click the three-dot-icon to edit the policy
Navigate to Time tracking methods
Hinweis:
Note: You have to use at least one method and can use up to three methods in parallel. You can't use Punch Clock and Kiosk PIN/Kiosk QR code at the same time. As soon as you enable the Kiosk it will replace the Punch Clock.
Read Time tracking in compliance with the law to see recommended time tracking methods.
3. Punch Clock
If you select punch clock your employees can check in and out with the punch clock in their desktop widget or the mobile app in real-time.
Note: Activating punch clock will drive the behavior of the attendance widget in the home screen. If enabled it will allow you employees to enter their via punch clock. If you have time sheet management and punch clock activated, the widget will show the punch clock.
Employee view Desktop
Punch Clock Widget on Desktop when checked in already | Punch Clock Widget on Desktop when not checked in |
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4. Time sheet management
If you select time sheet management your employees can create and edit their time entries on Desktop or via mobile app. They can enter the time entries whenever they like. Depending on your settings, they are don't allowed to enter entries for the future. Find out how here.
Desktop view
Hinweis:
Note: Activating time sheet management will drive the behavior of the attendance widget in the home screen. If enabled it will allow your employees to enter their time manually.
Desktop view
Attendance Widget on Home Screen when employee entered work start time already | Attendance Widget on Home Screen when employee haven't entered work time yet |
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5. Edit employees' time entries
When you have to solve a conflicted time entry or have to change an employee's time entry for other reasons:
Go to People > Select Employee
Go to their Attendance tab in the horizontal menu
Select a day and edit the employee's start or end time
Add category, copy or delete an entry using the icons next to the Comment field
Hinweis:
Find out how everything about approving employees' time entries here.
6. Kiosk PIN Code
Your employees receive a unique PIN Code which they then can use to check in and out via the Kiosk terminal.
The moment you add employees to a policy with the preferred tracking method PIN code, they will receive a notification with their PIN code via email, Push notification or Kenjo Desktop Notification.
Read this article to find out more about the check in via Kiosk.
7. Kiosk QR Code
Consider that, at the moment, employees under a policy with Kiosk enabled, will not be able to use the punch clock. This means that if you enable the QR code the punch clock will be replaced by the QR code reader. Employees need to scan a QR Code on the Kiosk with their smartphones to initiate the check in / out process.
Read this article to find out more about the check in via Kiosk.
8. Tracking Attendance via API
If you want to track time just via API or Import you simply don't select any other methods. In this way you can ensure that your employees can not change the entries you reported via the API or Import and also prevent conflicts with other time tracking methods.
To get more information about the API integration please see the following article: API Integration