For DSPs: Set and edit pay for public holidays

In this article we will explain how you can set and adjust pay for public holidays for your employees. At first, please keep in mind that: 

This functionality is only available for DSPs located in Germany. 

This process is only relevant for hourly paid employees. 

It is absolutely necessary to have created an accurate public holiday for each location. Read this article for more information. 

TABLE OF CONTENTS

• Set public holiday pay rule 
• Underlying calculation of pay
• Edit paid public holiday in the payroll preview

Set public holiday pay rule 

• Go to Attendance > Settings > Policies 
• Choose an existing policy
• Click on the three-dot-menu at the very end of the policy line
• Choose  2  Edit policy settings
• Navigate to RULES
• Select Overtime and pay rules

By default the first option, pay out public holidays automatically will be selected. 

If you choose to pay out automatically, all hourly employees that have a working day on this public holiday will get paid.  

• Select one of the options to pay out public holidays
  

Underlying calculation of pay

For how many hours an employee will get paid for on a public holiday is based on their stored contracted weekly hours and work days in their employee profile. Their contracted weekly hours will be divided by the number of work days, e.g. Employee A works 5 days a week Monday to Friday for 30 hours. His average hours per day 6 hours. 

In case your public holiday is only half a day, e.g. December 24th and 31rst for some companies, the employee get's paid out half the hours of the above calculation.

Pay out public holidays manually

• Activate this option when you want public holidays to be paid out manually
  

Edit paid public holiday in the payroll preview

• Go to this month's payroll preview table 
• Navigate to an employee
• Find the PUBLIC HOLIDAY PAY OUT column
• Click the edit-pencil

• Each public holiday has it's own entry with the date and the amount of hours that this employee will get paid
• Click SAVE in case you want all days to be paid or
• Uncheck the days, that you don't want to pay out for this employee 
• Click SAVE
• The paid public holiday is now adjusted for this employee