Surcharge payments breakdown

Modified on Wed, 07 Feb 2024 at 03:58 PM

In your Payroll summary table, you'll spot additional payments under the Surcharge payments column whenever surcharges apply. This column is added by default after the Salary column.

ℹ️ If by any chance you do not see this column in your Payroll summary table, go to Payroll settings > Payroll groups > Employee fields and add the column manually by clicking on (+) ADD FIELD 

Whenever surcharge payments apply, you will see a value on the column Surcharge payment. This value is clickable. Once you click on the link, you can access a detailed breakdown of salary payments for hourly employees.

You will find something like this:

At first, you will see the Hourly rate applied for the calculation. The hourly rate is found in the employee's profile under the Compensation tab. If you want to learn how to set this up, visit this article.

You'll find a section dedicated to each of the surcharges that have been applied to this base salary. Here's what each part entails:

  • Name of the surcharge with Factor - added in the creation of the surcharge rule.
  • Tracked time: This indicates the total tracked hours that met the conditions of the surcharge rule.
  • Additional rate: It displays the additional rate that the employee will get on top of the normal base salary or hourly rate.
  • Additional pay: This section shows the total additional payment resulting from multiplying the Tracked time that met the surcharge by the Additional rate.

For example, if an employee like Arthur has a Sunday surcharge of 150%, it means that Sunday hours are compensated with an extra 50% on top of their base salary. If his base salary is 20 euros, and he worked 8 hours on a Sunday, this results in an additional 10 euros (50%) for each of the hours he worked.

The system also accounts for different surcharge sections. In another scenario, if Arthur worked 8 hours during a night shift, which carries a 200% surcharge, those hours will be paid with an additional 20 euros per hour.

Occasionally, you may notice that the "Total tracked hours" next to the Base salary doesn't add up. This can happen when certain hours fall under two surcharge rules simultaneously. In such cases, the higher percentage rate will take precedence, and the tracked hours will only appear within the corresponding surcharge rule.

You can click on the Surcharge rule to easily see when the employee has tracked those hours that triggered the surcharge or you can click on 'Review tracked time' to see/edit the employee's attendance in detail.

Different rates within the same payroll period

There might be a rare case where, within the same payroll period, the salary of an employee changes, and he tracks hours that trigger the surcharge of different rates. For example, an employee has an hourly rate of 20 euros from the first two weeks of November, and an hourly rate of 30 euros the last two weeks of November. He works on a November on the first and last week of Sunday.

In this case, you will see the breakdown with two different rates applied and a tooltip indicating that there was a salary change on a certain date. In the detail of the surcharge, you can see from when the calculation of the salary starts being different.

Note: If you don't see the surcharge breakdown or have difficulty understanding it, it could be due to the following reasons:

  • Surcharges haven't been added and assigned to both hourly and salaried employees.
  • There haven't been attendance entries that trigger surcharges.
  • Specific fields, including Tracked time, Hourly rate, Base salary, and Surcharge payments, need to be added to the Payroll group in the Payroll settings.

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