Integrate Kenjo with Mobilic

Overview

This guide explains how to integrate Kenjo with Mobilic to ensure full compliance with time tracking regulations.

You’ll learn:

• How to set up the integration
• How to invite employees to Mobilic
• How time tracking works with Mobilic-specific fields
• How employees approve their time entries
• How managers approve employee time

Set Up the Integration

• Go to Kenjo > Settings > Integrations

• Find and activate the Mobilic integration

  

• You’ll see the Mobilic integration overview page
• Follow the steps below to complete the setup

Important: You need a Mobilic account to set up the integration. If you don’t have one yet, please create it first.

Steps to Connect Kenjo and Mobilic

• In Kenjo, copy the Client ID

• Open the Mobilic API Interface (LINK)
• In Mobilic, click on Ajouter un client ID

• Paste the Kenjo Client ID and click Validate
  

• You will receive an Identifiant de société

• Go back to Kenjo and paste this value into the required field

• Click Connect to Mobilien

• If successful, you will see a confirmation message

• Click OK, got it

Great! Kenjo is now connected to Mobilic. Let’s invite your employees!

Invite Employees to Mobilic

Once the integration is set up, you can decide which employees should use Mobilic.

• Go to Attendance > Mobilic Integration

You’ll see a list of all employees in Kenjo

• Click the three-dot menu next to an employee > Activate for Mobilic
  

• The employee’s status changes to Waiting for Validation

The employee will receive an email from Mobilic with instructions to accept the integration with Kenjo. This step is mandatory for each employee in order to sync time entries.

Activate multiple employees at once

• Select multiple employees by checking their boxes left of their names 
• Click ACTIONS 
• Select Activate for Mobilic
• All selected employees will receive their Mobilic activation email

Kenjo admins will also be admins in Mobilic.

What Employees Need to Do

• Open the email from Mobilic

• Follow the instructions to activate the account

• Once they accept the email their status will change to Active in Kenjo

Important: Only employees with the status Active will see the extra Mobilic fields and have their entries synced. Make sure everyone completes the email validation before starting time tracking.

Time Tracking Flow and Mobilic Fields

Once an employee is active, they’ll see additional Mobilic-specific fields during time tracking in Kenjo.

During Check-In

• Employees will be prompted to fill in:

  • Start mileage (Début du kilométrage)

  • Vehicle number (Numéro du véhicule)
    

• ℹ️ These are mandatory to complete the check-in

  
  

  During Check-Out

  • Employees must enter:

    • End mileage (Fin du kilométrage)

    • Confirm to check out  

ℹ️ This is mandatory to complete the check-in.

After Check-Out

Approval by employees

• A summary screen appears where employees can approve the entry

We recommend approving the entry immediately. Alternatively, employees can go to Timesheet > Today to approve later.

Open the QR Code during a control

• Employees needs to open the mobile app > punch clock. Here they can click on the QR Code icon in order to generate the QR Code

After Check-Out

Approval by manager

After the employee approves their entry, you (as the manager) can also approve it.

1. Go to Attendance > Attendance Summary (Desktop)
2. Choose to:

• Approve entries in bulk, or
• Open an employee's details and approve individual entries

Here, you can also see if the employee completed the activation process.

Note: You can only approve entries that are already approved by the employee.

With the Mobilic integration in Kenjo, you get a smooth and compliant time tracking solution. Once the setup is complete and employees are activated:

• All time entries are tracked in Kenjo

• Mobilic fields are automatically synced

• No need to switch tools

• Full transparency and approval flows for employees and managers
• If you need additional support, feel free to reach out to our support team anytime.