View Attendance summary

Once you enable the Attendance tracking and Attendance summary, you can view a summary of the attendance of the whole company or a single employee under different sections.

TABLE OF CONTENTS

• For all employees

  • monthly or the weekly view
    
• For a single employee
  • Monthly view
  • Date range view

For all employees

• Click People > Attendance summary on the top menu bar, to view the Attendance summary for all employees in your organization
• Click SHOW FILTERS in the upper left corner to see specific information based on your requirements
• Click on an employee listed to access the employee's individual attendance page

To see the Attendance summary, you can use the monthly or the weekly view:

	Monthly view	Weekly view
Navigate	Under Monthly view,  Click the < or > buttons to navigate between different months Click on the Month to open a dialog box in which you can easily navigate to a different year or month.	Under Weekly view, Click the < or > buttons to navigate between different weeks
View
Columns	Name of the employee Status: status of approval and geolocation Tracked/Expected: number of tracked/expected hours in the chosen month Difference: the difference between the tracked and expected hours in the chosen month (could be different if a waiver is applied) Overtime balance: total uncompensated overtime (in hours) Compensated: number of hours compensated by paying out or providing time off	Name of the employee Status: status of approval and geolocalization Days: number of hours tracked on each day of the chosen week Tracked/Expected: number of tracked/expected hours in the chosen week Overtime: number of overtime hours earned this week
Colors	Colour codes for tracked/expected hours: Yellow: If tracked hours are greater than the expected hours by 10%, meaning overtime. Orange: If tracked hours are lesser than the expected hours by 10%, meaning undertime. Grey: In other cases
Info	Hover your mouse over the status icon to discover the number of attendance entries that are or still need to be approved in the selected week or month To approve all entries in bulk within a week/month, click on the ☐ on the left of EMPLOYEE

For a single employee

Under People > Select an employee > Attendance, you can view the Attendance details of a specific employee in your organization.

To see the Attendance summary of a single employee, you can also use the monthly or date range.

Monthly view

Under Monthly view, 

• Click the < or > buttons to navigate between different months
• Click on the Month to open a box in which you can easily navigate to a different year or month

1. Hours summary

The following information will be displayed:

• Tracked so far: the number of hours tracked so far in that month
• Expected: the number of hours expected for that month (depending on the work schedule assigned to the employee)
• Overtime:  
  • Starting balance: number of overtime hours at the beginning of a month 
  • Earned this month: the difference between the tracked and expected hours in the chosen month (could be different if a waiver is applied)
  • Compensated this month 
  • Current balance: total uncompensated over time (in hours) at the end of the month

Note: Click on DETAILS to access the details of overtime. Find out more about overtime here. 

2. Time entry section

Daily entries have color bars at the left end to provide more clarity.

• Green: When tracked hours are equal to the expected hours
• Light orange: when tracked hours are fewer than the expected hours (under time)
• Bright orange: when tracked hours are greater than the Expected hours (overtime)
• Grey: the colour of any future days, non-working days/time off/holidays
• Blue: the colour of "today" until the user inputs any hours

Once a time entry is made, a "v" button appears left to the date. You can click on the "v" button to view the operations performed on that particular date.

Date range view

Once you pick the dates under this view, the following information will be displayed:

1. Hours summary

• Tracked: Number of hours tracked during the chosen dates
• Expected: Number of hours expected during the chosen dates
  

2. Time entry section

A table with the following columns will be displayed below:

Note: Time entries that have 0 expected hours and 0 tracked hours will not appear in this table.

To learn how to approve the attendance entries of your employees, refer to the article Approve attendance entries.