Through Profiles and permissions, you can manage your employees' scope and access to various functions and modules of Kenjo. 

 

Under Settings > Profiles and Permissionsyou will find seven default profiles to make your work easier. 




Default profiles


Default profiles are standard ones that cannot be modified. They can only be assigned to the employees in Kenjo. 


Admin

  • Full access to all features and settings


HR-Admin

  • Full access to the below sections: 
    • People
    • Payroll
    • Attendance
    • Time off
    • Project time tracker
    • Smart docs
    • Goals
    • Pulse
  • Limited access to the below sections:
    • Reports (can't view Recruiting and Project reports) 
    • Settings (can't Manage Profiles and permissions and SSO)
  • No access to the Recruiting section (will have access only when invited as a Hiring Manager or Hiring member)


Recruiter

  • Full access to the Recruiting section
  • Limited access to the below sections: 
    • People
    • Reports (can view and export only Recruiting reports) 
    • Settings (can access only Payroll related settings)
  • No access to the below sections: 
    • Pulse
    • Payroll


Finance Admin

  • Full access to the Payroll section
  • Limited access to the below sections: 
    • People (can view Personal, Compensation, and Attendance summary sections of all employees)
    • Reports (can view and export only Finance reports) 
    • Settings (can access only Payroll related settings) 
  • No access to the below sections: 
    • Pulse
    • Recruiting (will have access only when invited as a Hiring Manager or Hiring member)


Manager

  • View and approve Time off of direct and indirect subordinates (Calendar section)
  • View and Edit the Attendance of direct and indirect subordinates
  • Limited access to the People section of direct and indirect subordinates
  • No access to the below sections: 
    • Recruiting (will have access only when invited as a Hiring Manager or Hiring member)
    • Pulse
    • Settings


Employee

  • Access to their own Personal, Attendance, Compensation, Time off, and Payroll sections
  • View their own Smart docs (can't delete documents)
  • Access to Recruiting (only when invited as a Hiring Manager or Hiring member)


Restricted access 


This profile can be used for users who are not a part of the company e.g. a freelancer or consultant. The users that belong to this profile will not be able to see any references related to other employees.

  • Can access their own Attendance and Time off sections
  • Can access Smart Docs (their own docs and Company docs)
  • No access to their own Personal section (personal details can be filled either when they activate their account on Kenjo or the Admin can do it on behalf of the employee).  


Note: Users assigned to this profile should use the URL https://m.kenjo.io to access Kenjo. If they try to login on https://app.kenjo.io, they would be redirected to https://m.kenjo.io automatically. 



Custom Profile


In case none of the default profiles match your needs, you can create custom profiles and define the permissions based on your organizational needs. 


To know how to create profiles and assign them to the employees, please refer to this article "Managing Profiles and permissions"