Through Profiles and permissions, you can manage your employees' scope and access to various functions and modules of Kenjo. 

 

Under Settings > Profiles and Permissionsyou will find seven default profiles to make your work easier. 




Default profiles


Default profiles are standard profiles that cannot be modified. They can only be assigned to the employees in Kenjo. 


Admin

  • Full access to all features and settings


HR-Admin

  • Full access to the below sections: 
    • Employee
    • Payroll
    • Smart docs
    • Time off
    • Pulse
    • Org chart
    • Digital signature
    • Project time tracker
    • Goals
    • Performance Review
    • Performance feedback and results
  • Limited access to the below sections:
    • Attendance (not allowed to submit attendance via Punch Clock)
    • Ana (can't view Recruiting and Project reports) 
    • Settings (can't Manage Profiles and permissions and SSO)
  • No access to the Recruiting section (will have access only when invited as a Hiring Manager or Hiring member)


Recruiter

  • Full access to the Recruiting section
  • Limited access to the below sections: 
    • People
    • Attendance (same as HR Admin, but can't view attendance summary of all employees or view and edit individual attendance details of all employees).
    • Analytics (can view and export Recruiting reports only) 
    • Goals (can't view, edit, or delete the goals of all employees)
    • Settings (can only manage workflows and email templates)
  • No access to the below sections: 
    • Payroll (only can view their own compensation)
    • Smart docs (can only upload or view own documents)
    • Time off (can only view, request or cancel own time offs)
    • Pulse
    • Org chart (can only see it)
    • Digital Signature
    • Project time tracker
    • Performance Review
    • Performance feedback and results


Finance Admin

  • Full access to the Payroll section
  • Full access to Employee's financial section
  • Limited access to the below sections: 
    • People (can view Personal, Compensation, and Attendance summary sections of all employees)
    • Analytics (can view and export only Finance reports) 
    • Project time tracker (can't manage teams, create projects, or edit and delete projects)
    • Goals (can't edit or delete Goals of all employees)
  • No access to the below sections: 
    • Employees work, work schedule, confidential or emergency section (only can view and edit their own)
    • Pulse
    • Smart docs (can only upload or view own documents)
    • Time off (can only view, request or cancel own time offs)
    • Org chart (can only see it)
    • Digital Signature
    • Performance Review
    • Performance feedback and results
    • Recruiting (will have access only when invited as a Hiring Manager or Hiring member)
    • Settings


Manager

  • View only Employee sections of subordinates and their own
  • Limited access to:
    • People section of direct and indirect subordinates
    • Attendance (can only View and Edit the Attendance of direct and indirect subordinates)
    • Time off (can view and approve Time off of direct and indirect subordinates)
    • Performance feedback and results (only for subordinates)
    • Project time tracker (can't view, edit and delete all projects)
    • Goals (can't edit or delete Goals of all employees)
  • No access to the below sections: 
    • Analytics
    • Pulse
    • Smart docs (can only upload or view own documents)
    • Time off (can only view, request or cancel own time offs)
    • Org chart (can only see it)
    • Digital Signature
    • Performance Review
    • Recruiting (will have access only when invited as a Hiring Manager or Hiring member)
    • Settings


Employee

  • Access to their own Personal, Attendance, Compensation, Time off, and Payroll sections
  • View their own Smart docs (can't delete documents)
  • Access to Recruiting (only when invited as a Hiring Manager or Hiring member)


Restricted access 


This profile can be used for users who are not a part of the company e.g. a freelancer or consultant. The users that belong to this profile will not be able to see any references related to other employees.

  • Can access their own Attendance and Time off sections
  • Can access Smart Docs (their own docs and Company docs)
  • No access to their own Personal section (personal details can be filled either when they activate their account on Kenjo or the Admin can do it on behalf of the employee).  


Note: Users assigned to this profile should use the URL https://m.kenjo.io to access Kenjo. If they try to login on https://app.kenjo.io, they would be redirected to https://m.kenjo.io automatically. 



Custom Profile


In case none of the default profiles match your needs, you can create custom profiles and define the permissions based on your organizational needs. 


To know how to create profiles and assign them to the employees, please refer to this article "Managing Profiles and permissions"