"Wunschtag" feature for shift planners: Setting up availabilities/unavailabilities for shift planning

TABLE OF CONTENTS

• Availability Settings
• How your employees submit availability/unavailability
• How your employees' availabilities/unavailabilities are displayed in schedules

You know how there are times when your employees really want or don't want to work, whether it’s because their best friend is moving or their child needs regular physical therapy. With Wunschtag, your employees can quickly and easily indicate their availability/unavailability using their smartphones in Kenjo. As the shift planner, you decide whether you want to see your employees' availabilities or unavailabilities. Depending on your selection, your employees can input their either or for a given period. 

Ultimately, you as the shift planner decide if you want to assign a shift to an employee despite them having submitted an unavailability.

Availability Settings

And now, I’ll show you how to set up the preferred day feature and how your employees can enter their availabilities or unavailabilities.

1. Log in to Kenjo and click on Shift Planning > Settings > Availability.
2. Toggle the switch to the right for Display employee availability in the shift plan.
3. Via What would you prefer to see, choose whether you want to see Available days or Unavailable days for your employees.

How your employees submit availability/unavailability

1. Log in to Kenjo using your credentials.

2. Go to the Shift section. If you’re not directed there immediately, click on Shift Planning icon in the left-hand menu.

3. Click on the calendar icon with the cross and checkmark to access the availabilities/unavailabilities section.

4. Create an availability/unavailability by clicking on Create working hours.

5. Enter all the details:

• If you are unavailable for the entire day, toggle the switch for Full day.
• For specific hours: Select the start and end time using the clock for the day(s) you are unavailable.
• If your unavailability repeats in a specific pattern, click on Does not repeat and choose the frequency of the unavailability.
• Enter the weekdays when this unavailability repeats.
• Set the weekly frequency (e.g., every 2, 3, or 4 weeks). In this example, I’m unavailable every Friday and Saturday from 9:00 AM to 2:00 PM until October 31st.
• You will now see all your collected unavailabilities in the overview.

6. Click on an availability/unavailability entry to view the details.

How your employees' availabilities/unavailabilities are displayed in schedules

As the shift planner, you will see a submitted availability/unavailability immediately once your employee saves it. In the Shift Plans section, these are displayed as red-highlighted fields. In our example, you can see Ian's recurring unavailability with the unavailable times from 09:00 AM to 2:00 PM.

Reload the webpage to see newly submitted availabilities/ unavailabilities from your employees.