How to Integrate Kenjo with Mobilic

Overview

This guide explains how to integrate Kenjo with Mobilic to ensure full compliance with time tracking regulations. With this page:

You’ll learn:

• How to set up the integration

• How to invite employees to Mobilic

• How time tracking works with Mobilic-specific fields

• How employees approve their time entries

• How managers approve employee time

Learn How to Set Up the Integration

1. Go to Kenjo > Settings > Integrations

2. Find and activate the Mobilic integration

   

3. You’ll see the Mobilic integration overview page
   Follow the steps below to complete the setu

Steps to Connect Kenjo and Mobilic

1. In Kenjo, copy the "Client ID"

   

   
   

   
   
   

   
   

2. Open the Mobilic API Interface. Go to Enterprise(s) > API

   

3. In Mobilic, click on “Ajouter un client ID”

4. Paste the Kenjo Client ID and click "Valider"
   

5. You will receive an “Identifiant de société”
   

6. Go back to Kenjo and paste this value into the required field
   

7. Click on “Connect to Mobilic”

8. If successful, you will see a confirmation message
   

9. Click “OK, got it”

? Great! Kenjo is now connected to Mobilic. Let’s invite your employees next.

Learn How to Invite Employees to Mobilic

Once the integration is set up, you can decide which employees should use Mobilic.

1. Go to Attendance > Mobilic Integration
   You’ll see a list of all employees in Kenjo
   

2. Click the three-dot menu next to an employee > Activate for Mobilic
   

3. The employee’s status changes to "Waiting for Validation"
   

4. The employee will receive an email from Mobilic with instructions to accept the integration with Kenjo

This step is mandatory for each employee in order to sync time entries.

Want to activate multiple employees at once?

1. Select multiple employees

2. Click Actions > Activate for Mobilic

3. All selected employees will receive their Mobilic activation email

What Employees Need to Do

1. Open the email from Mobilic

2. Follow the instructions to activate the account
   

3. Next time they log into the Kenjo mobile app, their status will change to "Active" in Kenjo, once they accepted the mail
   

Learn About the Time Tracking Flow and Mobilic Fields

Once an employee is active, they’ll see additional Mobilic-specific fields during time tracking in Kenjo.

During Check-In

• Employees will be prompted to fill in:

  • Start mileage

  • Vehicle number
    

ℹ️ These are mandatory to complete the check-in.

During Check-Out

• Employees must enter:

  • End mileage

  • Confirm to check out
    

ℹ️ This is mandatory to complete the check-in.

After Check-Out – Approval by employees

• A summary screen appears where employees can approve the entry
  

We recommend approving the entry immediately.
Alternatively, employees can go to Timesheet > Today to approve later.

Open the QR Code during a control

• Employees needs to open the mobile app > punch clock. Here he can click on the QR Code icon in order to generate the QR Code
  

Approval by Manager

After the employee approves their entry, you (as the manager) can also approve it.

1. Go to Attendance > Attendance Summary (desktop)

2. Choose to:

   • Approve entries in bulk, or

   • Open an employee's details and approve individual entries
     

You can also see if the employee has completed the activation process here.

Summary

With the Mobilic integration in Kenjo, you get a seamless and compliant time tracking solution. Once the setup is complete and employees are activated:

• All time entries are tracked in Kenjo

• Mobilic fields are automatically synced

• No need to switch tools

• Full transparency and approval flows for employees and managers

If you need additional support, feel free to reach out to our support team anytime.