For DSPs: Create and manage meal allowances in payroll

Now you can add a per-day expense amount in the employee profile, which Kenjo will then automatically calculate for every day the employee works more than 8 hours per day and store in payroll. You also have the option to manually adjust the days and amounts for expenses per employee in the payroll preview. 

The per diem information is currently not sent to your payroll provider when you click SEND to payroll.

Create a per diem allowance for employees

• Go to the employee profile of an employee
• Go to Salary in the horizontal menu
• Scroll down to Allowances
• Click on (+) Add allowance 
• The allowance type Daily per diem is selected automatically
• Enter the daily amount* for the per diem 
• To save, click ADD ALLOWANCE

Manage per diem allowances in payroll

Here you can see the usual overview of your monthly payroll, expanded with the Expenses column. You can either accept the automatically calculated per diem days based on your employees’ recorded working hours or manually overwrite this data. 

Note how the automatic per diem calculation works. It multiplies all days on which an employee worked more than 8 hours by the amount of their stored per diem. 
Example: Ahmad has a stored per diem of €14 per workday longer than 8 hours. In the payroll month he worked 4 days longer than 8 hours, so €14 × 4 days = €64 total

Manually edit automatically calculated per diem

• Go to the Payroll preview
• Find the Per diem column
• Click the pencil icon to adjust the days for the per diem
• You can select or deselect all days of that month
• Click Save to apply your manual changes

The pencil icon without any additional symbol means this entry was automatically taken from recorded working hours. The pencil icon with an additional symbol indicates that you edited this entry manually.

Manually send per diem allowances as part of payroll to provider (ADP)

• Go to the Payroll preview
• Check all automatically created or manually edited per diem allowances
• Click Export payroll (.xlsx) in the menu at the top right of the payroll preview
• Send this document manually to ADP