Shift rules

Here you can set up shift rules for your employees' time entries. Only admins can surpass all rules and limits. 

 1   Maximum hours per day

Set the amount of hours an employee is allowed to legally work by entering the hours and minutes into the HH:MM field on the right hand side. For the time being you can check the box for using this rule in Attendance and setting this behavior for all active employees. When activated you have: 

1. the option to show a conflict in the attendance time sheet when an employee exceeds the maximum hours per day 

2. the option to adjust the hours worked automatically so it matches the allowed limit.

Employee view

 2  Check in limitations

Here you can restrict or allow employees to check in before their work schedule start time. 

Check the box Use rule in Attendance when you want to activate it. If activated you can decide to: 

1) block employees from checking in before their scheduled work time. They will receive an error message when trying to check in:

2) allow employees to check in before

• Set the the timer to the maximum amount of minutes your employees can check in before
• Type in using MM format or use the ↑ and ↓ to set the minutes

For this setting, there are two scenarios as you can see in the table below:

When employees check in within the range	When employees try to check in earlier

Note: In the current version the restricted check-in is only applicable for fixed work schedules. 

Enable working time starts with schedule

• Check the box Working time starts with the schedule, if you want your employees to be able to check in before their planned time but use the planned time as check in time 
• Your employees will be automatically checked in with their planned time after the grace period will be over
• Grace period refers to the set time employees are able to check in before their planned time

Employee view

 3  Overlapping with Time off

When you check the box to use this rule in Attendance, you can either allow or prevent employees from creating an attendance entry when they have an overlapping time off entry for the same time slot. 

1) When you choose to prevent a parallel time off and attendance entry or overlapping split entries, employees won't be able to check in.

2) When you allow overlapping time entries, a conflict will nevertheless be raised. 

To use one of these rules in Attendance, check the respective boxes. 

You can use only one or several rules.

When conflicts are triggered, you find them via Attendance > My Attendance at the respective time entry as a bordered red field and explained in the upper right corner under Conflicts. Find out more about Attendance conflicts in this article. 

Employee view