Understand Tasks

Modified on Tue, 17 Aug 2021 at 09:21 AM

Tasks is the feature that collects all the tasks created and assigned to your employees in other areas of Kenjo, such as Recruiting, Meetings, and Workflows. Therefore, it is important to remember that the Tasks that appear here are generated by other features in Kenjo. You cannot use this feature to create or assign tasks manually.

Opening the feature Tasks you can:

  • Use the different filters to personalize your results
  • Learn who is the assignee, creator, and/or Candidate related to each task
  • Know the due date
  • Check when a task is completed (the status will be automatically updated in Recruiting)

Tasks from Recruiting

Tasks are especially useful for employees involved in the recruitment process. As you may know, once a candidate applies for an active job opening, a candidate profile is automatically generated under Recruitment > Candidates.

In a candidate profile, you can create tasks and assign them to colleagues who are part of the Hiring Team. In the following example, the Hiring Team is conformed by Andreina and Andrea. Andreina had assigned two tasks to Andrea: evaluating the new candidate and conducting the first interview.

When Andrea logs into her Kenjo account, both tasks will be shown in her Tasks feature:

To learn more about how to add and manage candidates, visit our Helpcenter article here.

Tasks from Meetings

In the feature Meetings, participants can create tasks that will also be reflected in the list of Tasks of the assignee. 
In this example, Andreina has created a task and assigned it to Pedro. 

When Pedro logs into his Kenjo account, this task will appear in his Tasks list automatically:

To learn more about how to set up Meetings, visit our Helpcenter article here.

Tasks from Workflows 

You can also create tasks automatically from your workflows. In the example of the workflow below, there are three tasks that are created when a new employee needs to be onboarded.

In this case, the assignee can be picked automatically - according to the settings of the workflow and your organization in Kenjo. In this example, the assignee will be the direct manager of the new employee.

In contrast, in the previous examples (Tasks from Recruiting and Tasks from Meetings), the assignee could only be picked up manually by the creator of the task.

You can learn how to create workflows in this article. You can also visit this article for examples of Workflows for HR.

Company Tasks

All the users of Kenjo can have access to Tasks, even though they do not have any tasks assigned. The Profiles Admin and HR Admin, however, have also permission to see an overview of all tasks created in Kenjo. 

Therefore, besides having the "My tasks" tab, they also have access to the tab "Company tasks":

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