Set up check in limitations for shift employees or w. fixed working plan

This is a combined article for standard Kenjo customers and DSPs.

We have developed a new feature that allows you to better control the time tracking of employees who work with flexible schedules or shifts. Previously, your shift employees could clock in before their scheduled shift start, and this time had to be paid as working time. Now you’re in control! Configure when your employees are allowed to clock in before their shift starts, and whether this buffer time should count as paid working time or only from shift start.

TABLE OF CONTENTS

• Configure your attendance policies for check-in limitations for scheduled or shift employees
• Effects and visibility for your employees

Configure your attendance policies for check-in limitations for scheduled or shift employees

The system checks whether employees in this policy have a fixed work schedule and/or a published shift. If an employee has BOTH a fixed work schedule AND a published shift, the work schedule will always be used as the basis for calculation.

Example: According to the work schedule, an employee starts at 9:00 AM on Mondays, but their published shift starts at 9:30 AM — time will be calculated from 9:00 AM.
Here you can restrict or allow employees to clock in before their planned working time.

• Enable the checkbox Use rule in attendance if you want to activate this feature.
• Now configure the settings — you have three options:

1. Employees can clock in from a standard time

        If your company has standard early working times, this may be an option for you.

2. Employees are blocked if they try to clock in before their planned working time

        Employees receive an error message when attempting to clock in.

3. Employees are allowed to clock in within a defined time window before their shift begins

Effects and visibility for your employees

Below you can see how your settings appear from the employees’ perspective.

1. Employees can clock in starting from a defined time

They cannot clock in earlier. In this example, employees can only clock in starting at 07:30 and 8:00 AM. Depending on the method, they will see these messages:

Mobile Kenjo App

Desktop Widget

2. Employees are blocked if they try to clock in before their planned working time

Mobile Kenjo App

Desktop Widget

3. Employees are allowed to clock in within a defined time window before their shift begins

Employee tries to clock in before the allowed time window:
within allowed time window

Within this option, there are two possibilities:

1. Employees can clock in the defined number of minutes before their planned shift or work start, and this time counts as paid working time. 
2. Employees can clock in early (e.g. 10 minutes before), but paid working time only starts at the originally planned time.

Here you can see how option 2 appears to employees — making it clear that the buffer time is not counted as working time:

Employee clocks in within the allowed window, but working time starts at the scheduled time
Mobile Kenjo App	Desktop Widget