Kenjo gives you the opportunity to record the time in which your employees are working, regardless of whether said employee is paid in hours or receives a fixed salary. This function can be activated in the admin area for individual employees.
You can either activate the time recording directly when the new employee is created or set it up later in the Personal area of an employee.
After activating this function, both the employee and the admin or manager will see an additional menu item in the Personal profile of this employee:
The basis for tracking attendance is the weekly working hours of the employee and the working days set per week, which can be changed in the employee's Personal profile.
Calculation of expected hours
The expected hours are based on your work schedule and your weekly hours. The weekly hours are distributed equally on each working day per week and then multiplied by the working days in each month. For example, an employee with 24 weekly hours and a work schedule consisting of Monday, Tuesday, Wednesday, is expected to work 8 hours on each of the 3 days. In February this results in 96 expected hours; 3 x 8 x 4 = 96.
The employee can now enter their times based on these presence settings and the manager can approve them afterward. In addition to this, the employee receives an overview of the hours that he has worked and of any overtime accrued.
Submit attendance periods
Enter the start and the end time of your working day, as well as any break. For a longer break, you could simply use 2 or more time slots per day via the + icon. Also, you can add a comment per time slot. Please don't forget to save your data when everything is in place.
Hourly paid employees
To get the correct monthly salary for your hourly paid employees, our payroll combines the tracked hours per month with the entered hourly salary. As long as the current month is not closed, you will see a forecast based on the expected hours.
Export your timesheet
If you need to get an exported timesheet, you can simply click on [...] on top > Export. So that all your data will be downloaded as a .docx file, which you can confirm with your signature.
Approval of the tracking attendance by managers
The approval system for attendance is connected to the "Reports to" field. If you have subordinates, it is your responsibility to approve their attendance. Go to their Profiles > Attendance tab and click the "Approve" button next to the daily logs to approve one by one. Alternatively, you can approve all logs by clicking on the [...] icon on top and then use the option "Approve all".
- If the numbers match, green.
- If there are more tracked hours than expected hours, yellow.
- If there are less tracked hours than expected hours, grey.
Managers can see only their subordinates' tracked hours.